Columbia University — Development Associate

THIS POSITION REPORTS TO: Senior Associate Director, Recent Alumni

BASIC FUNCTION: Reporting to the Senior Associate Director, Recent Alumni and supports the Senior Director of the Parents Fund, Assistant Director of the Parents Fund, and Assistant Director of Recent Alumni. The incumbent works as an integral part of two fundraising teams, providing administrative support, splitting time (50%/50%) within each team (Parents Fund and Recent Alumni)

100% OF TOTAL JOB PER YR (100%)

A. Serves as a liaison with donors and staff, receives and organizes correspondence and prepares draft responses and acknowledgements, makes travel arrangements, completes and submits travel reimbursement documents and expense reports, makes telephone calls, handles inquiries and/or directs them appropriately to assure effective day-to-day operations. 40%

B. Conducts research to support development officers’ efforts: pulls gift reports and processes gifts, prepares and runs statistical and analytical reports, financial and gift summaries using University’s alumni database. Enters and corrects data in alumni/ae records. 25%

C. Prepares or assists with all mailings to alumni/parents/friends of Columbia College, compiling and checking mailing lists for accuracy, drafting and editing copy, assuring adequate supplies of materials related to the department’s activities—reply cards and envelopes, brochures and other related documents, etc. 5%

D. Provides support for officers’ prospect appointments; prepares background information materials, may attend meetings to assist with volunteer outreach and follow-up on participation level gifts. 5%

E. Assists in planning and implementing events and meetings, as well as preparing promotional materials,invitations, and reports for internal and external purposes; interacts with vendors, arranges for use of facilities within and outside of the University for gatherings, tracks responses, calls alumni and parents to confirm meeting attendance/appointment, and prepares briefing materials. 15%

F. Responsible for managing the Young Leaders Council and Parents Leadership Council newsletters and event invitation process, includes working closely with the Senior Associate Director, Recent Alumni and the Senior Director of the Parents Fund to gather content, cross-team collaboration with the Columbia College Fund marketing team, and pulling lists for the email sends. 5%

G. Performs other related duties as required, including relieving the Office receptionist. 5%

SUPERVISION RECEIVED AND/OR EXERCISED: Supervised by the College Fund officers as assigned.

RESPONSIBILITIES FOR BUDGET/ASSETS: The Development Assistant has no signatory authority and no direct supervision for budget/assets or any portion thereof.

MINIMUM QUALIFICATIONS: High School diploma or its equivalent required. A minimum of three years of relevant experience required , or a combination of education and experience.

ADDITIONAL POSITION SPECIFIC MINIMUM QUALIFICATIONS: Excellent experience with Microsoft Word required–including mail merges; strong Excel spreadsheet and database skills necessary. Must have outstanding interpersonal skills–an ability to interact well with faculty, staff, alumni, parents, and other constituents. Strong communication skills both written and oral required. Must be well organized, self- motivated, detail-oriented and able to work independently, as well as in a group setting. The ability to plan, prioritize and balance the work load of several projects simultaneously in a fast-paced environment is essential.

A cover letter and résumé must be submitted with the application. Applications without all of these attachments will not be reviewed.

Occasional overtime is needed.

PREFERRED QUALIFICATIONS: Work supporting fundraising efforts in a university or other complex not-for-profit environment. Familiarity with Microsoft Suite, Google Drive, and complex databases desired.