University of Chicago — Student Affairs Administrator

Department
SSD: M. A. Programs Administration – Staff and Temporary Employees

About the Department
The MA program in Computational Social Science (MACSS), the MA program in the Social Sciences (MAPSS), and the Committee on International Relations (CIR) invite applications for a full-time Student Affairs Administrator. The three programs have a combined 525 MA students, an academic staff of 35, and an administrative staff of 8. This hire would be of principal service to the MACSS program, as the Student Affairs Administrator for approximately 120 first and second year students. The hire would also be part of our MA Administrative Staff, with some responsibilities extending to MAPSS and CIR in addition to MACSS. The MA program in Computational Social Science (MACSS) is a two-year academic program that offers students the opportunity to develop and apply important computational tools to problems of massive societal interest. Students take a defined curriculum, with a three course “Perspectives on Computational Analysis” sequence, a three-course introduction to computer science and computer programming, and a mix of graduate social science and advanced computational methods taken from faculty across the University of Chicago.

Job Summary
The job administers programs in student affairs activities, including orientation and onboarding programs for incoming students. Acts as the primary point of contact for student inquiries. Uses a moderate/high level of understanding in student affairs to develop future enrollment strategies using admissions and financial aid data.

Responsibilities

  • Advises students regarding MA program requirements; works closely with the MACSS leadership to monitor individual student progress; notifies students regarding curricular expectations, academic probation, reduced course loads, or resumptions of studies; and outlines necessary actions toward remediation.
  • Assists with admission application review, working closely with the SSD Dean of Students office; maintains electronic records, compiles information, and creates reports to assist in the Admission Committee’s selection process; coordinates April Campus Days for prospective students; coordinates September orientation for entering students.
  • Oversees all MACSS submissions requiring IRB approval for the MA thesis, because those students intend to work with human subjects or have data that is personally identifiable, coordinating with the IRB Director as appropriate to provide necessary staff or student training.
  • Maintains student records and informs MACSS students, the SSD Dean of Students office, the MACSS leadership, or the MACSS academic staff of any problems as they arise.
  • Collects and records grades for the MACSS workshops and MACSS thesis supervision; makes a note of any student incompletes, informing students of any consequence; helps to track down any missing grades on the transcript when that work has been submitted.
  • Responds in a welcoming, professional, and efficient manner to prospective student inquiries throughout the year, working with the MACSS academic staff to assure that all information is up to date.
  • Plays a major role in student recruitment, retention, and completion for our MA program.
  • Supervises individual registrations for all MA students in MAPSS, MACSS, and CIR at the beginning of each quarter. Registers students directly, in cases where students are unable to process their registrations or add/drops themselves. Coordinates with the Dean of Students Office and the University Registrar when necessary.
  • Coordinates and schedules all teaching spaces for all instructional staff in MAPSS, MACSS, and CIR, serving as the principal liaison between the instructional staff and the Registrar.
  • Assists with all regular updates to the MAPSS, MACSS, and CIR websites, posting new information as provided by the MA staff, and managing some aspects of each site (e.g. campus days for visiting students) directly.
  • Purchases all office supplies for all instructional and administrative staff in MAPSS, MACSS, and CIR.
  • Keeps a daily eye on the MA student lounges for MACSS and MAPSS, assuring that they are properly stocked and used responsibly.
  • Organizes and collects periodic surveys and course evaluations for MAPSS, MACSS, and CIR.
  • Oversees new degree-planning/degree-audit software, making sure that all MA program administrators are trained and comfortable with new systems for internal reporting and analysis.
  • Attends staff meetings as required.
  • Contributes to the intellectual life and the administrative needs of the MA programs, participating on an occasional basis in key program activities.
  • Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
  • Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
  • Performs other related work as needed.

Minimum Qualifications 

Education:
Minimum requirements include a college or university degree in related field.

Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications
Education:
An undergraduate degree in the social sciences or a related field

An advanced degree in the social sciences, education, higher ed administration, communications, or public policy is highly valued. The applicant should be comfortable working with diverse students from many different backgrounds.

Preferred Competencies

  • Project and time management, as well as multi-tasking skills
  • Excellent oral and written communication skills with students and faculty
  • Ability to identify graduate students’ academic progress issues sympathetically and resolve them appropriately
  • Facility in learning new computer skills
  • Analytical and data presentation skills
  • Ability to work independently and as part of a team
  • Ability to maintain confidentiality
  • Attention to detail
  • Ability to shift priorities quickly and manage frequent interruptions from students and faculty

Technical Knowledge or Skills
The applicant should be comfortable with a computer and learning new software.

Basic familiarity with Microsoft Word, Excel, Google Docs, and Adobe Acrobat is expected. There will be opportunities to develop better skills with Excel spreadsheets and other University platforms.

Application Documents
A two to three page cover letter outlining the candidate’s interest in the position, any relevant prior experience, and areas where the candidate hopes to grow in the role (required)

Resume/CV (required)

A single-authored writing sample, on any subject, three to twenty pages in length (required)

Contact information for three references (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Student Affairs & Services

Role Impact
Individual Contributor

FLSA Status
Exempt

Pay Frequency
Monthly

Scheduled Weekly Hours
37.5

Benefits Eligible
Yes

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Posting Statement
Applicant Inquiry Form

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Apply Now
https://uchicago.wd5.myworkdayjobs.com/External/job/Hyde-Park-Campus/Student-Affairs-Administrator_JR11961-1

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