Harvard University — Special Projects Associate for the Dean

Harvard University

Special Projects Associate for the Dean
Harvard Graduate School of Education

Job Summary

The Special Projects Associate performs a range of high-level activities for the Dean’s Office including internal communications, liaising with key offices around critical Dean’s Office work, internal and external events and meetings, and a range of other responsibilities all in service to the HGSE community.

Job Code
405012 Admin Professional (N)

Job-Specific Responsibilities

Key Responsibilities:

  • Communicates and collaborates with various HGSE departments and units to plan projects, meetings, and events, and handles follow up as necessary
  • Staffs meetings, as assigned, and ensures timely follow up and communication with the Dean.
  • Researches, drafts, and edits a range of content on behalf of the Dean, including, but not limited to, speeches, presentations, memos, and social media for internal and external audiences
  • Drafts community-wide messages on behalf of Dean (e.g., responding to crises; major announcements; 1st day of the semester)
  • Drafts internal invitations (e.g., asking faculty to participate in events)
  • Supports assigned projects/initiatives requiring the Dean’s and input, review, and/or presence
  • Works closely with Dean’s office colleagues to track tasks and projects

Coordination and Support for external events
Coordinates and supports the Dean’s Office on large scale and meetings including:

  • Askwith Planning meetings
  • Convocation and Commencement
  • Orientation

Coordination and Support for Development related activities

  • Dean’s office contact on major development (DAG, DLC) and alumni (AC) meetings
  • Help produce Development-related documents
  • Manage Dean’s List newsletter

Coordination and support for Communications and Marketing (MarCom) activities

  • Manage HGSE Dean’s webpages (bio, speeches, messages, media)
  • Coordinate work with vendors including InkHouse
  • Support Dean’s involvement in MarCom events (e.g., Education Now, Ed Cast)

Facilitation and Management of Faculty and student engagement initiatives:

  • Coordinate and organize Faculty funding requests (application procedures, reporting requirements, and tracking)
  • Organize and manage logistics for internal HGSE events involving faculty and students as needed
  • Serve as the Dean’s Office HPAC liaison (draft quotes for Gazette/Harvard Mag stories; connect reporters with MarCom/faculty; Prepare for appearances at Harvard-wide HPAC events. Work with HPAC when hosting major figures)
  • Assist with messaging around university-wide surveys
  • Draft planning assignments from the University l in coordination with other departments – strategic plans, external engagement, development activities, faculty updates

Basic Qualifications

  • Bachelor’s degree and minimum 3 years’ relevant experience required.
  • Must be able to work evening and weekend hours as needed. Possible flexing of time to accommodate, though overtime may also be necessary.
  • Please submit a cover letter with your application in order to be considered for the position, indicating that you meet the basic qualifications.

Additional Qualifications and Skills

  • Excellent written communication skills required.
  • Advanced skills in MS Office suite required (particularly Word, Excel, PowerPoint, and One
  • Note). Ability to learn new software as needed.
  • Experience in an academic or research environment preferred.
  • Professional demeanor and ability to communicate sensitive information as needed with tact, diplomacy, and discretion.
  • Ability to work with and maintain confidential information.
  • Ability to work closely with senior leadership.
  • Careful attention to details and logistics.
  • Proactive team player with a positive, problem-solving attitude and a strong sense of ownership, work ethic, and professionalism.
  • Demonstrated track record of working independently, taking initiative when appropriate, and using good judgment throughout.

Additional Information

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:

  • Hiring and retaining staff reflecting the diversity of those we serve;
  • Providing employees opportunities to learn, grow, and be challenged;
  • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
  • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
  • Communicating transparently and respectfully; and
  • Fostering an inclusive, respectful, and professional work environment

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu

Working Conditions

NOTICE: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Job Function
General Administration

Sub Unit

USA – MA – Cambridge

Dean’s Office

Time Status

55 – Hvd Union Cler & Tech Workers

Salary Grade

Pre-Employment Screening
Education, Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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