Harvard University — Assistant Director, Admissions

Harvard University

Assistant Director, Admissions
Harvard Graduate School of Education

Job Code
S0056P FSS Admissions Officer II

Job-Specific Responsibilities

Reporting to and in collaboration with the Director of Admissions, this position is responsible for leading and managing the full-cycle admissions process for HGSE’s new Online Master of Education (Ed.M.) Program, from marketing and recruitment through to yield and matriculation. Helps manage the overall marketing strategy (e.g., digital, social media, publications) for the Online Ed.M. Program, in collaboration with the Directors of Admissions and Marketing, including development of campaigns and analysis of metrics to inform future strategy. In coordination with the Director, proposes and manages the execution of an innovative recruitment strategy (e.g., events, contacts, resources, partnerships) to enroll a talented and diverse student body, with a primary focus on experienced professionals across all 50 U.S. states. Conducts data needs assessments and evaluates admission activities to recommend immediate and future operational enhancements to support long-term Online Ed.M. admissions goals. Monitors and analyzes data and trends for recruitment, admission, and yield purposes . Creation and implementation of a student and alumni admissions ambassador program, including identification and implementation of strategies to recruit, train, engage, and manage volunteers .

In addition to these position-specific responsibilities, other typical core duties include:

  • Representing HGSE at on-campus, off-campus and virtual events, including developing and facilitating presentations for a wide range of groups.
  • Counseling prospective students regarding all of HGSE’s degree offerings and the admissions process.
  • Serving as liaison between the Admissions Office and degree program faculty and staff, as well as other HGSE offices.
  • Oversight and management of the admissions process and committee work for multiple degree programs, working autonomously and as a team member.
  • Using discretion and judgment, evaluation of applications for a portfolio of degree programs.
  • Serving as a resource to faculty and staff on student recruitment and enrollment for an online degree program.
  • Opportunity to hire and supervise a graduate assistant, designing the job responsibilities and leading co-curricular professional development programming.
  • As member of Admissions Office team, contributing at all levels as needed and handling special projects as required.

Any applicant wishing to be considered must supply a cover letter in addition to their resume.

Any applicant wishing to be considered for this position must indicate that they meet all of the basic requirements in either the cover letter or resume.

Typical Core Duties

  • Recruit, evaluate, and make recommendations on the selection of candidates for admission
  • Counsel and advise prospective students regarding application process, degree programs and other inquiries; lead information and recruitment sessions
  • Plan and manage and execute, domestic and international recruitment trips to identify and target prospective applicants; develop marketing strategies to attract applicants
  • Prepare and analyze reports to improve outreach and recruitment efforts
  • Develop relationships with university personnel, professional organizations, students, parents, alumni and secondary school staff
  • Represent university as the spokesperson at high level admissions events and/or functions
  • Ensure compliance with university admissions policies and procedures and applicable legal rules and regulations with respect to students’ rights to privacy

Basic Qualifications

  • Bachelor’s degree or equivalent work experience required
  • Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills

Master’s degree preferred. Accessibility, relatability, and sensitivity to individuals from diverse backgrounds and cultures critical. Familiarity with Technolutions Slate or similar CRM system strongly preferred. Attention to detail a must. Excellent communication (verbal and written), interpersonal, and organizational skills; strong presentation skills. Ability to work under and meet tight deadlines is essential. Demonstrated ability to work independently and contribute as member of team, develop relationships with wide variety of internal and external constituencies, provide high-level of customer service, handle confidential information, balance need to be both detail-oriented and strategic, and work in fast-paced environment. Must display good judgment and ability to handle sensitive and confidential information and materials.Knowledge of Microsoft Office Suite, intermediate Excel skills. Working knowledge of basic admissions principles. Communication skills (both written and verbal), including specifically: the ability to make presentations to large groups of students, parents and alumni

Physical Requirements

  • Sitting using near vision use for reading and computer use for extended periods of time
  • Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Additional Information

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

  • Hiring and retaining staff reflecting the diversity of those we serve;
  • Providing employees opportunities to learn, grow, and be challenged;
  • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
  • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
  • Communicating transparently and respectfully; and
  • Fostering an inclusive, respectful, and professional work environment

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu

Please Note once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA.

Working Conditions

  • Work is performed in an office setting
  • Travel may be required
  • May be required to work nights and weekends

Job Function
Faculty & Student Services

Sub Unit

USA – MA – Cambridge


Time Status

00 – Non Union, Exempt or Temporary

Salary Grade

Pre-Employment Screening
Education, Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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