California Lutheran University — Associate Vice President for Finance and Controller

Associate Vice President for Finance and Controller

Position Category: Staff (Exempt)
FLSA: Exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Reporting to the Vice President of Administration and Finance, the AVP for Finance and Controller is a senior level management and leadership position within the Administration and Finance Division responsible for the university-wide accuracy, integrity, and maintenance of all university financial records and systems. The incumbent directs, coordinates, and provides strategic oversight as well as strong administrative leadership of all of the university's general accounting, financial operations, analysis and reporting, grant and endowment accounting, tax reporting, bond compliance, student financial services, financial systems management, and external audits. Interfaces with the Board of Regents' committees for finance, audit, and investment. The position oversees and reports on the university's annual financial operations of approximately $110 million and net assets of approximately $315 million, and directly manages a department budget of $1.2 million with a staff of 16 positions. This role will be a succession planning opportunity for the next Vice President of Administration and Finance.

Representative Duties:
• Oversight responsibility for the general ledger closing, and overall monthly and annual financial statement reporting ensuring accuracy, reliability, and timeliness of financial information and reports. Analyze complex financial and statistical data and prepare accounting statements, summary conclusions and recommendation in accordance with generally accepted accounting principles. Monitor the university’s financial records to ensure precision and integrity of all data. E
• Responsible for the preparation of annual financial statements and information for audits (financial statements, federal awards, retirement plan, and KCLU radio station) and responsible for the coordination with the university’s independent auditors in the annual review. E
• Generate reports that analyze university spending trends, forecast, and prepare cost studies for management and the Board of Regents through the use of meaningful and strategic dashboards. E
• Prepares pro-forma financial plans for new programs, new construction, etc. that are under consideration, including projected impact on financial statements and financial ratios. Provides oversight of financing for capital/equipment, technology and long and short-term facilities planning. E
• Responsible for the preparation of regulatory reporting and tax returns; all federal, state and private higher education fiscal reporting requirements and surveys for benchmarking; ensuring that the Conflict of Interest process are completed annually. E
• Responsible for the management of the budget for the Business Office. E
• Manage and maintain relationships with service providers, such as commercial banks, endowment advisors, and independent auditors, to maximize value. E
• Ensure endowments are administered in accordance with donor restriction, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Regents is accurately applied. Make trades as directed by Investment Committee of the Board of Regents. E
• Oversight responsibility for grant accounting and reporting. Provide assistance as required when university is applying for federal and private grants. E
• Oversight responsibility to maintain banking and investment records, insuring accounts are reconciled monthly and all transactions are accounted for properly and timely. E
• Responsible for all tax-exempt bond accounting, bond project reporting and compliance issues and reporting to required outside entities. E
• Responsible for oversight of the university operating short-term investments, endowment investments, and bond reserve fund investments. Manages university’s cash flow. E
• Responsible for the University’s purchasing functions including updating and maintaining the purchasing policy and procedures, providing appropriate forms (i.e. purchase orders, purchase requisitions, requests for payment, and travel reimbursement). E
• Works closely with University Management to identify and analyze various financial and budgetary issues, strategic and financial planning efforts. Works collaboratively with key functional areas of the university including human resources, registrar, admissions, international programs, facilities, information technology, and academic affairs to ensure seamless business operations. E
• Provides support to the VP in developing presentation materials, reports, and financial analysis and modeling for various meetings, including meetings with the Cabinet, Board of Regents, Deans Council, Budget Committee, rating agencies and other internal and external entities. Assist in the staffing of Board of Regents’ committees for Audit, Investment, and Finance & Administration. E
• Conducts ongoing research, monitors, interprets, and implements generally accepted accounting principles, tax rules, grant requirements, and other regulatory and compliance requirements.
• Responsible for promoting an institutional environment that supports observance of the highest ethical standards of conduct and works with university campus units to implement processes and procedures to ensure university-wide compliance. E
• Develops, communicates, monitors, and validates adherence to business policies, procedures, and internal controls based on finance and industry best practices to ensure a robust, comprehensive, and up-to date approach to highly effective financial administration and compliance with local, state, and federal regulations and standards as well as reduce exposure to the university. Responsible for ensuring that all Business Office polices are reviewed and updated on a bi-annual basis. E
• Develops strong working relationships with all campus units to establish methods to continuously improve efficiency and quality of services, and to reduce vulnerability to fraud, abuse and waste. E
• Interfaces and builds relationships with all areas and functions of university to understand and address the information and financial data needs of leadership for managing departmental funds and provide key customers with financial information that allow them to make informed decisions and achieve their financial, strategic, and operational goals. E
• Recruit, supervise, develop, train, mentor, and evaluate the performance of assigned personnel. Motivate staff and develop an effective high-functioning team to achieve peak productivity and performance. Encourage customer-oriented staff interaction with students, parents, and employees. E
• Ensure superb customer satisfaction and efficient operations of the overall department while ensuring work is performed in a timely and accurate manner. Build a team that embraces change and promotes efficiencies. Provides professional development and training opportunities for staff. Helps the team succeed as a whole. E
• Support and guide the Business Office to further streamline business processes, optimize the use of technology and oversee technology upgrades, implement digital tools, ensure compliance with security policies and maintain useful departmental webpages. E
• Lead in the development and/or improvement of the Enterprise accounting system, controls and reporting processes. Works collaboratively with the others to coordinate and assist with any system upgrades to existing systems and/or new system implementations and provide training for staff. E
• Supports the Vice President of Administration and Finance and/or Executive Director of Budget and Financial Planning as needed with additional financial and accounting duties.
• Supports the University’s mission of inclusion, equity, and diversity. E
• Participates in campus wide contingency and business continuity planning. Develops and maintains Business Office emergency continuity plan. Supports the Emergency Operations Committee. E
• Maintains professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest developments in regulatory changes, higher education finance, budgeting, and in other related areas. Participates in national and regional professional organization leadership to improve visibility of the university. E
• Complete and/or oversee special projects and perform other duties as assigned. E

E = Essential Duties

Knowledge Of:
• University goals, objectives, policies and procedures
• Financial and accounting practices and reporting, including Chart of Accounts design, asset management, general ledger, budgeting, payroll, payables and receivables, purchasing and expense management.
• Generally Accepted Accounting Principles, GASB and FASB standards, Fund Accounting Principles, and Internal control standards
• Current and emerging trends in financial technologies and analytical tools, and issues.
• Understanding of current issues and regulations impacting higher education and non-profit entities
• Financial enterprise application systems, such as Ellucian Colleague, Banner, Workday, PeopleSoft, or similar financial systems.
• Applicable federal and state laws and regulations that impact all facets of university policies and procedures.
• California labor relations and employment practices.
• Business continuity practices
• Cal Lutheran’s mission and purpose as a comprehensive university within the Evangelical Lutheran Church of America

Ability To:
• Prepare, gather, review, evaluate, and analyze complex financial and statistical data and prepare reports, summary conclusions, and recommendations for University leadership.
• Effectively interact and collaborate with diverse individuals at all organizational levels, both inside and outside of the University with excellent interpersonal skills, tact, customer service, and patience. As part of this expectation, develop and deliver professional level oral and written presentations that are clear and accessible to diverse audiences, most of whom are unfamiliar with accounting terminology and standards. It also includes formulating oral and written messages around complex topics with crispness that is highly noticeable.
• Demonstrate successful administrative experience, preferably in a higher education setting
• Effectively advise and collaborate with senior management on financial issues
• Hire, train, mentor, develop, supervise, and evaluate the performance of assigned personnel. Provide regular feedback, coaching and recognition for excellence in performance creating dynamic, mentoring environment.
• Present complex concepts and/or financial models to a broad range of audiences.
• Maintain the highest standards of integrity and professional conduct with ability to maintain a high level of confidences, confidentiality, objectivity, fairness, and navigate sensitive issues
• Exercise independent judgment and utilize diplomacy in handling sensitive matters
• Plan, organize, lead and handle multiple projects and priorities simultaneously, meet schedules and due dates, and adjust plans due to changing circumstances
• Initiate, respond to, and manage change and to perform well with a certain level of ambiguity
• Research, interpret, and implement generally accepted accounting principles, and other regulatory and compliance requirements.
• Utilize Microsoft Office Suite applications, computerized accounting systems, endowment accounting software
• Be a champion for diversity, fostering equity and achieving inclusion.
• Demonstrate active listening skills

Minimum Qualifications:
Any combination equivalent to: a Bachelor’s degree from an accredited college or university in accounting, finance, or business administration (with a major in accounting or finance) plus a Certified Public Accountant or Certified Managerial Accountant certification, or Master’s degree in Accounting or Finance, or MBA (with emphasis in Finance), or equivalent combination of education and work experience; and ten (10) years of related progressive responsibility with administrative and supervisory professional experience in the field of financial accounting, audit, and finance with at least five (5) years of management level experience. Experience must include direct use of computerized accounting, purchasing, payable, budget, payroll and receivable systems.

Preferred Qualifications:
Experience in higher education industry.

Licenses and Other Requirements:

Physical Abilities:

Working Environment:
Full time 40+ hours per week position in a dynamic office environment; diverse campus community; multiple interruptions; multiple project deadlines; professional commitment; occasional weekend work; some travel.

Posting Number: Staff003492020
Number of Vacancies: 1
Desired Start Date: 09/20/2021
Position End Date:
Open Date: 07/02/2021
Close Date: 8/2/2021
Open Until Filled: No

Application Procedure/Special Instructions:

To apply, visit

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.