Colgate University — Assistant to the President

Colgate University

Assistant to the President

Requisition Number: 2021S034Posting
Full Time/Part Time: Full Time
Division: Office of the President
Department: President's Office

Department Statement:

Responsible for management of the President's calendar. Ensures meetings are properly sequenced and reflect the strategic priorities of the President. Ensures President receives sufficient background and preparation material in a timely manner prior to scheduled meetings. Ensures all meetings are properly scheduled and managed consistent with the highly visible nature of President's meetings.

Responsible for coordination of information flow to and from the President, to include timely updates, campus email distributions, phone calls, and correspondence.

Responsible for management and scheduling of the President's travel (including travel of President's Spouse/Partner). Ensures travel plans meet the timing, strategic and other scheduling needs of the President.

Responsible for the coordination of Cabinet and other high-level meetings.

Responsible for management of on-campus entertainment events hosted by the President, to include management of guest lists, logistics, facilities, catering, invitations, and other aspects of Presidential events. Ensures President is prepared and in receipt of any required information prior to any events.

Ensures proofreading and general copy editing of all President's correspondence prepared for his/her signature as well as the President's speeches.

Serve as welcoming first source of contact for callers and visitors to the president's office, referring individuals to the appropriate office, if necessary. Responsible for exercising significant discretion when scheduling access to the President.

Responsible for maintaining strict confidence and discretion at all times related to Colgate business and President's information.

Responsible for maintaining accurate and up-to-date President's Office budget information, to include President's discretionary fund commitments and providing background information necessary for donor stewardship.

Responsible for successful completion of other tasks that contribute to overall success of university as assigned (i.e. support task force, consultant visits, searches, etc.).

Professional Experience/Qualifications
– A minimum of five years of administrative experience in a professional setting with progressive responsibilities.
– Proven ability of working with sensitive documents and information in a discrete and strictly confidential manner.
– Requires excellent organizational skills in providing timely information, managing travel arrangements and calendars.
– Requires excellent proofreading and general copy editing.
– Proven ability to interact with multiple constituents in a professional and courteous manner.
– Solid skills and experience with Microsoft Office Suite.
– Must be capable of working collegially with diverse groups of faculty, staff, students and community members.

Preferred Qualifications

A minimum of an Associate’s degree is required.

A Bachelor’s degree is preferred, or a combination of education and experience from which comparable skills are attained.

Other Information

Work Schedule:
Weekdays, with occasional evenings and weekends.

Job Open Date:

Job Close Date:

Open Until Filled

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

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