Southern Methodist University — Senior Advisor, Lyle School of Engineering

Job Summary:
This position provides academic advising and maintenance of academic records for approximately 300 engineering pre-major students, which begins during the summer months at virtual orientation and continues through major declaration. In addition, the Senior Advisor will support declared engineering majors and assist/consult with faculty advisors. The position will serve as the staff lead to increase study abroad opportunities for engineering students by working with the SMU Study Abroad Office.

Essential Functions:
One-on-one academic advising for approximately 300 engineering pre-major students. Meets with each student at least 2 times per year. Works with individual students to develop 4-year plans that include an engineering major, additional majors/minors, internships/co-op, and/or study abroad. Prepare major declaration paperwork.

Prepare and conduct academic advising components of Mustang StartUp virtual orientation (formerly AARO) including: virtual enrollment workshops and individual appointments. Virtual orientation is for transfer, first-year and International students and it occurs during summer months.

Study Abroad – Serve as the staff lead working with the Director of Undergraduate Advising on the development and continuation of study abroad programs for engineering students. Coordinate development of new programs and improvements to existing programs with Study Abroad office. Work with Lyle faculty representative (on the Study Abroad Committee) to implement new programs and changes.

Track Academic Progress – Track advisees’ progress towards major declaration and completion of the University/Common Curriculum.  Review progress at each advising session with students and conduct a transcript review at the conclusion of fall and spring terms. Review early and mid-term grade reports of advisees. Discuss grades and options with students.

Forms and Petitions – Assist students with forms and petitions.  Provide students with correct form(s), assist students with preparation of the form and supporting documentation, direct students to appropriate offices for signatures and answer students’ follow-up questions.

Other Duties as Assigned – Assist with academic records maintenance of declared engineering majors as needed. Answer questions from engineering majors and faculty advisers as needed.


Education and Experience:
Bachelor’s degree is required.  Master’s degree preferred.

Four years’ professional work experience is required.

Work experience with academic advising, academic records, student services or teaching in a college or university is highly preferred.

Proficiency in Microsoft Office Suite and internet applications is required.

Knowledge, Skills and Abilities:
Candidate must have excellent interpersonal skills and oral communication skills, with the ability to effectively communicate with a wide range of constituencies in a diverse community.

This position requires candidates to possess strong written communication skills, including proper usage of grammar and punctuation, as well as the ability to produce error-free communications.

Candidate must have demonstrated ability to build relationships with students, faculty and staff.   Must demonstrate ability to build trust, maintain confidentiality and uphold policies and procedures.

Must have strong presentation skills to conduct meetings, enrollment workshops and individual appointments.

The candidate must be able to handle sensitive information with complete confidentiality and professionalism.

Candidate must possess excellent organizational skills that include effective planning, time management and project management skills.

Candidate must demonstrate strong problem solving skills, analytical skills and conflict management skills.

Must be able to work independently and also collaboratively.

Must be strongly focused and attentive to detail and accuracy, with careful transcript reviews, assistance with forms, petitions and major declaration paperwork.

Candidate must demonstrate proficiency in Microsoft Office Suite and internet applications.

The position will occasionally work evenings and/or weekends as needed for advising and graduation activities and other events.

Deadline to Apply:
Priority consideration may be given to submissions received by: June 9, 2021

DEADLINE TO APPLY:    June 16, 2021

Physical and Environmental Demands:

This position must be able to

  • Stand
  • Carry/lift 25-50 lbs.
  • Sit for long periods of time.

EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,