Ohlone College

Ideal Candidate Statement: This is a 100%, 12 month, Classified, Categorically Funded Position.

This position is funded by categorical funds, and employment at 100% is subject to those funds being available

Please note, this job description is pending CSEA approval and is subject to change.

We are seeking an equity-minded educator, who can facilitate communication, outreach and retention that is accessible to and centers our undocumented student community as well as our Summer Bridge and First Year Experience students. It is imperative that the Special Programs Coordinator thoughtfully create, plan and implement programming and activities designed to build community with our undocumented student experience in mind. The coordinator will also serve as a liaison between undocumented students, internal departments and our local community. It is essential to be detailed oriented, innovative, and collaborate with internal and external partners to further close equity gaps among disproportionately impacted students.

• Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;

• The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Under the general supervision of the Administrator, the Program Coordinator is responsible for the overall planning, coordination, and daily operations of the Ohlone Summer Bridge Program (SB), First Year Experience (FYE), and Undocumented Student Services efforts. This includes determination of program needs, formulation of corresponding action plans, and engagement with faculty and staff to provide Student Success and Support Program (SSP) activities and services. The Coordinator will also assist in developing and monitoring the department budget. The Program Coordinator will oversee all processes of SB and FYE, from admissions to completion experience, including course enrollment, retention, and non-curricular enrichment. Data collection and assessment will also be a critical piece of this position's responsibility to ensure program accountability, growth, and student success. The Program Coordinator will oversee the Undocumented Student Center and related services, acting as the liaison between undocumented students and the college staff, faculty, and community. In its liaison capacity, this position will serve to provide assistance and information on resources, processes, and the interpretation of college, state and federal policies and laws pertaining to undocumented students. This includes the ability to evaluate eligibility for and process AB 540 and residency reclassification petitions. The Program Coordinator will develop relationships with and provide training to college departments and community partners, will conduct outreach presentations to students and families, and will collaborate with different District areas to develop and expand support services for students.

Essential Duties: DUTIES:
1. Plan, organize and implement a variety of outreach activities and programs to recruit and retain disproportionately impacted high school student in student success programs;
2. Coordinate and organize activities to promote services that are relevant and cater to students in the local community;
3. Compose and coordinate publication of departmental brochures, newsletters and other informational material related to the SB, FYE, and Undocumented Student Services programs, while maintaining formative assessments of outreach efforts;
4. Develop and implement on-boarding and retention-related programming;
5. Ensure the accurate and timely dissemination and interpretation of information concerning SB, FYE, and Undocumented Student Services programs to staff, faculty, students and the public through presentations;
6. Collaborate with the Counseling department and implement on-going student support services for the SB, FYE, and Undocumented student populations;
7. Coordinate education planning and registration sessions;
8. Support enrollment efforts for disproportionately impacted students with a focus on the college’s prioritized groups of African-American, Latinx, and first-generation students, as indicated in the Student Equity Plan;
9. Maintain program-tracking databases – collect and provide data to the research department and administrators for program evaluation, measurement and verification;
10. Work with other coordinators of similar and grant-funded programs to ensure parody and effective service to students;
11. Attend state and local conferences and workshops related to SB, FYE, and Undocumented Student Services programs;
12. Plan, maintain and update a variety of department and program-related websites and social media accounts in consultation with program faculty and department input
13. Coordinate the SB and FYE program admissions process; collaborate with Admissions & Records to align with the college enrollment process; and, maintain up-to-date knowledge on admissions options and residency processes for Undocumented students;
14. Plan services and activities in collaboration with various college departments to ensure an equity-minded student services model;
15. Participate in the development of the annual preliminary budget; analyze and review budgetary and financial data; authorize expenditure in accordance with established guidelines;
16. Support and empower students to become global citizens and socially responsible leaders;
17. Provide a safe and supportive space for historically marginalized and under-served students, free from fear, harm and discrimination;
18. Market departmental services on various platforms;
19. Organize the development of workshops, events, activities, and programs to ensure that students are aware of and have access to support services;
20. Respond to in-person and electronic inquiries regarding SB, FYE, and Undocumented Student services and programs;
21. Maintain and update a variety of records and documents relating to SB, FYE, and Undocumented Student Services programs, for use in follow-up and preparation of reports (statistical and narrative) of related activities, including reports for the Chancellor’s Office
22. Communicate with other administrators, personnel and faculty to coordinate activities and programs, resolve issues and conflicts, and exchange information in an effort to support staff and faculty in providing success and student services information at a variety of on-campus locations.
23. Train and provide work direction to student workers.
24. Attend and conduct a variety of meetings as assigned; Represent the SB, FYE, and Undocumented Student Services programs on various committees and at relevant meetings
25. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the Colleges’ students, faculty, staff and community;
26. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
27. Performs any related duties as assigned.

Knowledge, Skills, and Abilities: KNOWLEDGE OF:
1. Data reporting software
2. Financial Aid
3. Community college matriculation processes
4. Marketing strategies
5. General office software and equipment
6. A second language other than English (preferably Spanish) in order to provide services in a confidential manner to prospective and current students.
1. Use data analysis software to extract data from Early Alert Software and inform the development of workshops, events, activities, and programs.
2. Apply knowledge of early alert software to resolve basic software issues.
3. Use content management software to update the departmental website.
4. Use marketing strategies to promote workshops, programs, and support services.
5. Use knowledge of financial aid and community college matriculation processes to develop awareness of important deadlines and provide support services that will allow students matriculate through the District.
6. Use campus software to monitor the departmental budget.
7. Use general office software and equipment to develop work schedules, presentation materials, reports, aggregate data, organize events, and communicate with District staff.
1. Effectively use data to inform the development of support services and student in-reach.
2. Effectively organize department in reach according to student support needs.
3. Ensure that in-reach communications and departmental services are sensitive to and exhibit an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.
4. Develop and maintain collegiate relationships with District staff and external agencies to develop student support services, organize departmental operations, and develop method to extract data.
5. Communicate effectively, orally and in writing.

Education and Experience: MINIMUM QUALIFICATIONS
Any combination of a Bachelor’s Degree AND 2 years of experience in a related field.

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Preferred Qualifications:

Salary Range:
Range #42 on CSEA Salary Schedule ($60,552 – $77,316)$60,552 Annually$66,780 Annually$77,316 Annually

Posting Number:

Close Date:

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

*Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

To apply, visit: https://employment.ohlone.edu/postings/48295


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