Stanford University — Assistant Director of Library & Archives

Assistant Director of Library & Archives
Hoover Institution, Stanford University

Job Number: 89058

Are you interested in being part of a dynamic team that is growing? The Hoover Institution at Stanford University is seeking enthusiastic and growth-focused candidates for the position of Assistant Director of Library & Archives. If you are both strategic and practical, enjoy managing people and day-to-day operations, we encourage you to apply today.

Please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in academic and/or government libraries and provide examples of operational and leadership experience.

A cover letter and resume are required for full consideration.

About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

Reporting to the Director of Library & Archives, the Assistant Director will develop and maintain the core services of the library and archives; lead the creation of new services. Provide oversight and strategic direction for the administrative and operations-related functions for the library and archives' overall success. Manage staff and/or managerial staff to achieve goals and objectives.


  • Direct staff and provide leadership to achieve goals and vision of the library and archives and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Develop and maintain core and new services, including automated systems, of the library and archives to optimize the ability of customers to locate information and use it to meet their objectives. Collaborate with faculty and staff across the university to integrate program development, strategically expand services, knowledge, education and research.
  • Develop, monitor, analyze, forecast and report on the annual budget in support of the strategic plan for the library and archives. Develop methods for cost recovery and revenue to support library and archives activities, including grant proposals.
  • Implement, evaluate and maintain a strategic plan and related planning initiatives, policies and procedures responsive to the organization's mission, goals, and objectives.
  • Collect, prepare and analyze reports and statistics; develop and monitor key metrics for performance against the goals and strategic plans of the library and archives.
  • Develop and maintain library and archives facilities including space design and utilization, furnishings, equipment and security.
  • Establish guidelines for information resource and collection development that reflect the goals and objectives of the Hoover Institution Library and Archives.
  • Assure the cataloging, indexing, and metadata creation for information resources in accordance with national and international standards. Monitor copyright and intellectual property compliance and contractual commitments.


  • Assist Library & Archives Director in developing funding resources through donor relations.

    * The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    Education & Experience:

    Master's Degree in Library Science or advanced degree(s) in other related fields, PhD preferred. Seven years of relevant experience in an academic and/or government library and/or archives setting including at least five years of management experience in increasingly responsible positions or a combination of education and relevant experience.

    Relevant experience may include:

  • Experience with special collections
  • Experience with digitization activities
  • Development/fundraising experience

    Knowledge, Skills, and Abilities:

  • Demonstrated knowledge of all aspects of library and archives operations including extensive knowledge of contemporary library and archives practices, trends and emerging technologies; knowledge of and experience with outcomes and assessment of library and archives services.
  • Knowledge of collection development, acquisitions, cataloging, database management, library and archives instruction and information literacy, public and technical services, and reference.
  • Ability to demonstrate a high level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results.
  • Demonstrated successful experience developing and maintaining library and archives budgets.
  • Effective problem solving, analytical and organizational skills.
  • Demonstrated broad knowledge of library and archives automation systems, online resources, and instructional technologies.
  • Ability to stimulate innovation and creativity in new service initiatives and utilize resources for the advancement of a world class library and archives program.
  • Experience using technologies to provide and enhance library and archives services and their changing roles in higher education. Experience in use of digital knowledge management and delivery systems.
  • Excellent verbal and written communication and presentation skills and a demonstrated ability to work well with others in a team environment.

    Certifications and Licenses:

  • Willingness and ability to obtain and maintain a Top Secret security clearance.


  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Additional Information

  • Schedule: Full-time
  • Job Code: 1787
  • Employee Status: Regular
  • Grade: M
  • Department URL:
  • Requisition ID: 89058

    To be considered for this position please visit our web site and apply on line at the following link:

    The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.