Coastal Carolina University — Administrative Specialist

Coastal Carolina University is seeking candidates for the full- time position of Administrative Specialist (Administrative Specialist II) in the Department of Mathematics and Statistics. 

Duties include, but are not limited to: serve as departmental Administrative Specialist and liaison for MATH & STAT; handle correspondence with faculty, staff, current and prospective students, alumni, parents, and the general public; coordinate prospective student visits, disseminate departmental information; schedule room reservations; coordinate tutoring schedules; coordinate and perform fiscal management activities, monitor and maintain departmental budgets and accounting functions; initiate and organize budget requests; respond to budget audits; monitor and audit SUF, PEG, QEP, and SAF for MATH & STAT; coordinate and perform personnel management activities; interview, train, supervise and mentor student workers and part-time employees; prepare and oversee all hiring and salary paperwork for departmental personnel; coordinate and perform procurement management activities; coordinate and track all departmental purchasing, maintain P-Card, serve as P-Card liaison, oversee purchasing of basic departmental supplies; coordinate travel activities; coordinate and track all departmental grant-related paperwork, oversee and coordinate all field trips; schedule travel and itineraries for invited departmental guests and candidates; assist in planning, developing, and implementing academic advising, registration, orientation, recruitment and retention activities; perform Datatel functions, drop/add, change advisers, change of major/minor, assign advisers, make student folders; assist with meet-and-greet, career networking events, student research symposium; and other duties as assigned. 

Requirements: High school diploma or equivalent (GED) and two (2) years of related work experience. Equivalent education, training, and experience will be considered. A successful candidate must have excellent organizational, interpersonal, and communication skills. Strong typing and computer skills are required, including proficiency with various software packages (MS Word and Excel, email, internet, ability to learn Datatel); must have good time management and office management skills and be able to work cooperatively with diverse groups. Must have personnel management skills (will train/supervise multiple part-time and student workers); must be able to maintain and track budgets; must be able to coordinate paperwork for student records, hiring, purchasing, travel and grant transactions. Must be able to communicate effectively and work cooperatively with faculty, staff, students, parents, and the general public. 

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 47 states and 61 nations. The University is accredited by the Southern Association of Colleges and Schools to award the baccalaureate and selective master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in educational leadership, and Ph.D. degrees in Marine Science and Education. 

Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply. 

Interested applicants must submit cover letter, resume, and contact information for three professional references online at: https://jobs.coastal.edu/ or online in the Office of Human Resources and Equal Opportunity at Coastal Carolina University, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. Deadline to apply: April 18, 2021. 

Coastal Carolina University is an EO/AA employer. 

Administrative Specialist II (AA50/149826), Full-time position with benefits. SC State pay band: 03. Normal work hours: Monday through Friday, 8:30 a.m. to 5:00 p.m. Must be flexible to meet the special scheduling needs of the University. 

https://jobs.coastal.edu/postings/11828 

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