University of Maryland Eastern Shore — Post Award and Compliance Specialist

Post Award and Compliance Specialist
Division of Graduate Studies and Research

The Post Award and Compliance Specialist, working in the Office of Sponsored Research under the general supervision of the Dean for the School of Graduate Studies and Research, will be  responsible for working directly with funded investigators and program directors within the university, while interfacing with the Comptroller’s Office, to facilitate understanding of administrative terms and conditions of awarded projects.  The position is full-time and exempt.  Salary is commensurate with experience and qualifications. 

The Post Award and Compliance Specialist is responsible for  oversight of projects from federal, state, foundation, nonprofit and corporate entities according to federal, state and university policies; award setup and assisting with the completion of financial reports on behalf of the university including final closeout of awards; monitoring compliance of grant expenditures with grants and contracts budget justifications; and effective communication and timely responses related to compliance reviews, including issues of noncompliance. 

Essential duties and responsibilities: 

  • Set up awards in sponsored projects tracking system 
  • Analyze and approve requisitions for items to be charged to sponsored project account in order to ensure expenses are allowable, allocable, and reasonable, and that they are in compliance with sponsor’s requirements and Office of Management and Budget (OMB) principles 
  • Analyze, approve, and process basic personnel appointments to sponsored project accounts to ensure expenses are allowable, allocable, and reasonable and in compliance with sponsor’s requirements and OMB principles 
  • Monitor co-sharing and matching funds. 
  • Review projects for open items, encumbrances, advances, deficits, surpluses, adjustments, and final billing.
  • Review project expenditures to ensure that available funds are being drawn down in a timely manner, and within a reasonable timeframe as described in project budgets 
  • Provide quality assurance oversight of data entry related to document submissions, reports, and notices. Maintains electronic and paper files ensuring all are up to date and complete
  • Monitor compliance and adherence to University, federal and state policies and procedures. 
  • Assist in revising the current procedures and practices related to disclosing financial interests and managing potential conflicts of interest. 
  • Act as a subject matter expert staff person for specific compliance committee 
  • Monitor technical reporting requirements, ensuring that they are met by the PI. 
  • Maintain current knowledge of various University financial systems and all related interfaces. 
  • Monitor reporting for sub-awards to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) 

Additional Responsibilities: 

  • Work with agency sponsors, principal investigators, and administrative staff to troubleshoot grant administration related issues. 
  • Exhibit sensitivity to and consistently meet the support requirements of a research environment and be committed to providing timely support to researchers.   
  • Be committed to effective teamwork and problem solving 
  • Familiarization with word processing, spreadsheet and database management software and federal electronic proposal submission systems. 
  • Other duties as they align with the position

Required Qualifications:  

  • Bachelor’s degree in Science, Business Administration or a related field.
  • Three to five years of office experience or research compliance experience  
  • Three years of financial accounting experience.   
  • Must have demonstrated proficiency using current word processing, spreadsheet and database management software.

Preferred Qualifications: 

  • Demonstrated working knowledge of Office of Management and Budget (OMB) Uniform Guidance, including principles of allowability, allocability and reasonableness. 
  • Demonstrated familiarity with federal, state, university, and sponsor level requirements for sponsored projects. 
  • Three years of financial experience in a research administration role in higher education. 

Knowledge/Skills/Abilities:

  • Ability to exercise sound judgment, facilitate good and timely decisions that comport with the university objectives and federal regulations. 
  • Ability to maintain confidentiality. 
  • Skill in planning, analyzing and coordinating activities and establishing priorities. 
  • Strong data entry, data management, data report generation, and business processes skills 
  • Excellent written communication skills. 
  • Must be able to work independently with accuracy and attention to detail; 
  • Understand, interpret, and synthesize federal and state laws and regulations, 
  • Understand and communicate with regard to financial and business dealings involving faculty and the University (e.g., faculty startup companies, university incubators, venture capital relationships, etc.);
  • Understand and work with biomedical and social and behavioral grant applications; apply legal and University requirements, policies and practices; 
  • Ability to pivot between multiple projects simultaneously. 
  • Strong communication and social skills to facilitate positive interactions with a diverse range of individuals.

Application Deadline: The search will remain open until the position has been filled. First consideration will be given to applications received by March 29, 2021. Second consideration may be given to applications received by April 15, 2021. Applications received subsequent to second consideration date (April 15, 2021) may not be given full consideration. Qualified applicants should submit a cover letter, resume, and the names of three current, professional references to include e-mail address and telephone number. All applicants must apply using the new online application system. Please visit http://umes.peopleadmin.com to apply. The successful candidate must be able to accept employment in the United States without Employer Immigration sponsorship.

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship. 

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