California State University, Stanislaus — Accounts Payable Lead – Accountant III

Accounts Payable Lead – Accountant III

Job no: 499059
Department: Financial Services
Work type: Staff
Location: Stanislaus – Turlock
Categories: Unit 9 – CSUEU – Technical Support Services, Finance/Accounting, Probationary, Full Time

Position Summary
(Classified as: Accountant III)

Full-time position available on or after April 15, 2021 in Financial Services.

Under minimal supervision of the University Accounting Manager, this position applies principles of accounting to analyze financial information, interprets new and existing federal and state regulations and tax laws; performs complex professional and technical accounting functions for the University and its related entities; reconciles accounting records, meets required deadlines, creates financial reports to meet operational needs; provides consultative services to supervisors in resolving accounting problems and other financial duties as listed. Reviews the work of other Accountants and Accounting Technicians in their preparation of selected journal entries, work papers and Accounts Payable entries. Provides guidance in Accounts Payable related tax issues and prepares tax returns including but not limited to sales & use tax returns, Form 1099 and 1099-NEC, non-resident withholding and unrelated business income tax reporting. Communicates frequently with campus users, vendors, and the Procurement department to ensure compliance with Accounts Payable policies and procedures. Provides guidance and training of Accounts Payable topics to individuals and groups on campus. Prepares reconciliations, accruals, journal entries and processes state claims as required. Serves as a high-level individual contributor providing expertise and/or lead work direction to other professional and/or technical staff, and provides input into the employee performance evaluation process. Additionally, the Accounts Payable lead will be responsible for identifying areas of opportunity to increase efficiencies and improve business processes.

Job Duties
Duties include but are not limited to:

  • Provide lead work direction to other accountants and accounting technicians regarding accounts payable and tax-related issues.
  • Review the work of other accountants and accounting technicians in their preparation of selected journal entries, work papers and accounts payable entries.
  • Review and post accounts payable invoice batches, verifying accuracy of data entry and monitoring expenditure compliance with procurement, hospitality, travel, delegation of authority and funding rules and procedures.
  • Provide input into the employee performance evaluation process.
  • Prepare tax returns and reports including sales and use tax returns, federal and state withholding taxes, and Forms 1099.
  • Review new supplier record forms and set-up in PeopleSoft.
  • Provide technical advice to campus administrators, other accountants, and accounting technicians on accounts payable related tax issues.
  • Work with new employees and vendors to gather information and determine non-resident alien tax status, and enter data into the Thompson Reuters international tax software.
  • Analyze general ledger accounts and reconcile to subsidiary ledgers and external data. Propose adjusting journal entries or corrections as necessary.
  • Identify problem areas and reach out to educate the campus on procedures as needed.
  • Prepare and reconcile State of California claims packages, adhering to the technical requirements for accurately supported and timely submissions.
  • Provide expertise and training to accounts payable users on relevant policies and procedures including hospitality, travel, and funding rules.
  • Create training presentations and present to individuals and small groups. Maintain the campus accounts payable website.
  • Work collaboratively with the procurement department to improve processes, and update accounts payable policies and procedures as needed.
  • Serve as back-up to travel lead, assisting campus users with Concur travel and expense software training and issues.
  • Other duties as assigned.

    Minimum Qualifications
    Education: Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
    Experience: Equivalent to five years of professional level accounting experience.

    Preferred Qualifications

  • Bachelor's degree in business related field with accounting course work of 15 units.
  • Two years experience working in or reviewing the work of an accounts payable department.
  • One year of experience leading and reviewing the work of other accounting and/or clerical employees.
  • Experience in preparing account reconciliations of sub-ledger activity to the general ledger highly preferred.
  • Experience preparing or reviewing tax returns to include Sales and Use Tax, 1099 Forms, UBIT, Form 1042, Form 592.
  • Experience with international tax or non-resident alien tax issues.
  • Experience/working knowledge of governmental and/or non-profit accounting, fund accounting or similarly complex accounting structures, to include familiarity with related laws, rules and regulations.
  • Experience with PeopleSoft, query, and databases or similar software systems.
  • Experience with Accounts Payable Employee Travel Reimbursements and Concur software.
  • Experience with purchase card transactions (P-Cards).
  • Experience in training others, preparing training presentations and presenting training to small groups.
  • Ideal candidate is self motivated, driven and focused on continuous learning and improvement.
  • Ideal candidate is detail-oriented, self starter capable of operating autonomously, possesses exceptional follow-up skills and has the ability to drive projects/tasks to completion.
  • Ideal candidate possesses strong time management skills and is able to adapt to changing priorities and competing deadlines.
  • Ability to maintain composure and handle stressful situations in a professional and courteous manner.

    Required Qualifications

  • Extensive knowledge of Generally Accepted Accounting Principles (GAAP).
  • Extensive knowledge of office methods and procedures.
  • Extensive knowledge of statistical and mathematical presentation of data.
  • Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
  • General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations.
  • Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.
  • Ability to prepare complex financial statements and reports.
  • Ability to communicate effectively with others inside and outside the unit, including conveying complex and technical professional accounting information to non-accountants.
  • Ability to interpret and follow instructions and policy guidelines.
  • Ability to analyze financial and statistical data and draw conclusions.
  • Ability to apply accounting principles to the analysis of complex accounting problems.
  • Ability to analyze and interpret accounting data.
  • Ability to prepare clear, accurate financial statements and reports.
  • Ability to utilize problem-solving techniques in finding solutions to complex accounting problems.
  • Ability to understand, interpret, and apply applicable laws, rules, regulations, policies, and principles.
  • Ability to make decisions and recommendations regarding accounting activities.
  • Ability to establish and maintain effective working relationships with others.

    Salary Range
    $4,899 – $9,454 per month plus excellent paid benefits. (Anticipated salary will be $4,899 – $5,819 per month, depending on the qualifications of the successful finalist.)

    Compensation & Benefits
    Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary

    How to Apply
    To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.

    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    Application Deadline
    OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER MARCH 29, 2021. (Applications received after the screening date will be considered at the discretion of the university.)

    Criminal Background Clearance Notice
    Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Additional Information
    Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

    Clery Act Disclosure

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

    Equal Employment Opportunity

    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.


    To apply, visit