Contra Costa Community College District — Associate Vice Chancellor/Chief Financial Officer


Associate Vice Chancellor/Chief Financial Officer

Posting Number: 0001477
Location: District Office
Salary: Contract Position

Position Definition:
Under the general direction of the Executive Vice Chancellor, Administrative Services, the Associate Vice Chancellor/Chief Financial Officer serves as the district's key financial expert and is responsible for the administration and management of business services for the District. The position is also responsible for development, analysis, and strategy planning related to District financial matters and provides leadership to the fiscal, payroll and purchasing departments. The position serves as a member of Chancellor's Cabinet and fosters a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District.

Distinguishing Characteristics:

Examples of Duties/Essential Functions:
Advises the Chancellor, Executive Vice Chancellors, Cabinet, District management and Governing Board on financial, payroll, and purchasing issues.

Evaluates the financial impact of policy options to support the decision-making process. Prepares budget projections, enrollment projections and recommends budget allocations of resources.

Plans, develops, and recommends policies, procedures, and objectives for finance, payroll, and purchasing for review by the Executive Vice Chancellor, Administrative Services.

Coordinates financial planning with the colleges and other District services, including auxiliary services and new funding sources.

Develops financial strategies for the District, including the colleges. Identifies opportunities to help the District maintain and improve its funding levels for local, state and federal government agencies.

Conducts in-service training for District and college staff members regarding financial policies, procedures, systems, and processes.

Provides leadership and oversight to the District financial services team including the planning, coordination, and direction, of budget preparation and control, fiscal record management, risk management, disbursement of funds, accounts payable and accounts receivable.

Plans, organizes and directs payroll administration and purchasing services.

Provides leadership for risk management as it relates to finance, contracts and insurance.

Works with Planning and Educational Services regarding the preparation of cost estimates, invoices, and contract requirements for grant opportunities.

Actively participates in strategic planning and budgeting processes, including responsibility for position control and budgeting.

Cultivates positive working relationships within the District to build customer confidence and satisfaction.

Ensures continuous improvement of financial services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and feedback from internal users and external customers to increase productivity and effectiveness.

Ensures well-trained finance, payroll, and purchasing staff at District services and at the colleges.

Promotes a work culture of customer service, innovation, and quality services to students, staff, and the community.

Complies with all District, county, state, and federal requirements including preparation of timely and accurate financial reports for internal and external entities.

Reviews pending finance and business legislation, legal mandates, regulations and guidelines which may affect District programs, functions, and activities.

Represents the District on state, regional, and local committees as assigned by the Executive Vice Chancellor, Administrative Services.

Performs other duties assigned.

Minimum Qualifications:
Education/Experience:
An earned master’s degree from an accredited college or university in business administration, finance or related field, or a bachelor’s degree from an accredited college or university in a related field and additional certification or licensure equivalent to a master’s degree.

Two years of senior management experience, and a total of five years of management experience in finance or a related department in a public or private agency. (Please be sure the required years of experience that qualify you for this position are clearly listed in the employer section of this online job application to be considered).

Demonstrated sensitivity to, and knowledge and understanding of, the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students served by the District, and sensitivity to, and knowledge and understanding of, groups historically underrepresented, and groups who may have experienced discrimination.

Knowledge Of:

Skill To:

Ability To:

Desirable Qualifications:
• Background of increasing responsibility in planning, forecasting, and preparation of complex budgets in support of a comprehensive strategic plan in a community college district or other large agency.
• Ability to monitor changes in regulations, analyze changes for their potential impacts on 4CD, disseminate the information, and contribute to the development of policies and procedures in response to these changes.
• Experience in interest-based bargaining to create collective bargaining agreements with organized labor organizations.
• Knowledge of integrating financial expertise into the planning of other organizational areas such as Human Resources, Facilities, Instruction, and Technology.
• Ability to clearly communicate fiscal information to broad and diverse groups, including faculty, staff, students, and members of the community.
• Ability to provide ethical and equity-minded leadership to build and instill trust among constituent groups.
• Expert knowledge of Microsoft Office Suite and Enterprise Resource Planning Systems.

Special Instructions:
The Application Process
Please be sure to read the detailed Associate Vice Chancellor/ Chief Financial Officer profile posted on our main website at www.4cd.edu for more information. To ensure full consideration, qualified candidates must submit a complete online application (references to résumés or other uploaded documents within the online application will be considered an “incomplete” application; if any section does not apply, please enter “N/A”). The following document(s) should be assembled prior to completing the online 4CD Application (these will need to be uploaded with your application):

· 1. Letter of Application (described subsequently) 2. Current Résumé 3. Professional References 4. Unofficial Transcripts

· In a Letter of Application, not to exceed five pages, a candidate will succinctly state how s/he would address the Challenges, Issues, and Opportunities at 4CD. Candidates should cite specific examples from background and experience to demonstrate knowledge and expertise necessary for this position. The letter of application should indicate to what extent personal qualities and professional characteristics and skills match the preferred qualifications sought for this position.

· Professional references must be uploaded in the attachment section of online application. Preferably, references are to be from current and former institutions. References will not be contacted without a candidate’s permission. Candidates must provide five professional references which include the name, telephone number, and e-mail address for each of the following:

o two direct supervisors;
o two management-level colleagues; and
o one reporting support staff member.

Application Deadline: Applications must be submitted online (www.4cdcareers.net) with all requested documents by April 22, 2021 (11:59 p.m. Pacific time). Please review the posting in its entirety and allow time to upload requested documents. Only complete online applications will be reviewed by the committee following the deadline date.

• All inquiries and applications will be held in the strictest confidentiality.
• Important: To ensure consistency and fairness to all candidates, please do not submit materials other than those requested (i.e., personal photo, articles you’ve written, etc.). Please only upload requested documents using respective document name labels. Uploading extraneous materials, unless specifically requested within this posting, may result in your application not being reviewed.
• Application materials sent via mail, fax, or e-mail will not be accepted.
• Note that correspondence may be sent to you via e-mail. Interview invitations will be via personal phone calls.
• For questions about the status of the process, or technical issues related to the application process, please contact: Sophia Lever, Recruitment and Classification Analyst, slever@4cd.edu

Job Close Date: 4/22/2021
Open Until Filled: No

To apply, visit https://www.4cdcareers.net/postings/7297

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