University of Maine System — Paralegal

The University of Maine System is seeking to hire a Paralegal to work at the Orono campus of the University of Maine. Reporting to the Deputy General Counsel and Chief Compliance Officer, the paralegal will assist attorney(s) by providing clerical tasks, scheduling support that requires an understanding of the underlying legal matters, of relevant high level operational and logistical matters, as well as the roles, responsibilities, and contributions of the various people involved in such meetings; investigational inquiries and summaries; legal research and writing, including memo drafting basic form contracts, settlement agreements, and other documents and communicating the same with clients and stakeholders; drafting policies and procedures; triaging – for instance, providing standardized responses to routine inquiries that require some knowledge of the law and determining when such matters should be referred to an attorney; answering basic questions about requests for information and release of information (whether Freedom of Access Act (FOAA), subpoena, court order or other); drafting routine responses to client communications and coordinating workflow to various attorneys in Office of General Counsel (OGC) based on subject matter expertise; drafting responses to litigation; drafting responses or reviewing drafts of responses to administrative or other complaints, such as those that go to Maine Human Rights Commission (MHRC); drafting pleadings, motions, subpoenas, witness statements, and affidavits; drafting discovery; participating in witness interviews; conducting preliminary investigations on a wide range of matters, including various university operational matters; making significant work product contributions to client meetings and projects; drafting memoranda and other communications that pertain to the application of the law to the facts at hand; supervising other staff including file clerks, legal secretaries or administrative assistants.

Based on the qualifications and experience of the successful applicant, the annual salary is commensurate with experience plus a 10% employer contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

Review of applications begins immediately. For full consideration, materials must be submitted by March 1, 2021. Applications received after that date will be reviewed at the discretion of the University.

Required Skills/Abilities:

  • Excellent verbal and written communication and coordination skills.
  • Proactive thinker who can anticipate and respond to needs with minimal supervision or direction.
  • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
  • Excellent interpersonal and customer service skills.
  • Consummate professional capable of working well with diverse people and situations.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to maintain confidentiality, and to exercise discretion and good judgment.
  • Proficient with Microsoft Office Suite or related software.

Education and Experience:

  • Associate degree in Paralegal Studies or related field required; Bachelor’s degree in Paralegal Studies or related field preferred.
  • Paralegal certificate required.
  • 3+ years of work experience within an office setting.
  • Experience in a law firm and in higher education preferred.
  • It would be a plus to have experience in the following areas: labor negotiations, diversity and equity matters, student facing matters, HR, litigation.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.

For more details and to apply, visit:

The University of Maine System is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following office has been designated to handle inquiries regarding non-discrimination policies: Office of Equal Opportunity, University of Maine, 101 North Stevens Hall, Orono, ME 04469 207-581-1226. TTY 711 (Maine Relay System).