Alamo Colleges District — District Ethics, Compliance & Policy Officer

The Alamo Colleges District is seeking qualified candidates for the position of District Ethics, Compliance & Policy Officer.

If interested in the position, you must apply on-line to receive full consideration.
To learn more, please visit our jobs page at https://alamo.edu/jobs and search for req7116 under Staff Jobs

JOB SUMMARY:
Develops, manages, and directs the Alamo Colleges District’s Ethics and Compliance programs. Promotes a foundation for sound governance through policy and education ensuring the implementation and maintenance of effective Ethics and Compliance programs. Conducts relevant compliance risk assessments and develops risk-based compliance programs for the district.

Reports to the Office of the Chancellor.

ESSENTIAL JOB FUNCTIONS:

  • Collaborates with ACD leadership to develop and implement compliance and ethics programs. Regularly audits district procedures, practices, and documents to identify possible weaknesses or risk. Develops and revises district ethics standards, Code of Conduct, shared values, compliance matrices, compliance calendar and the Standards of Ethical Conduct Handbook to ensure compliance with applicable laws and district policies and ethics standards.
  • Facilitates the College District’s collaborative policy review process utilizing the College District’s Policy Review Council. Works with policy owners and reviewers to support the development of District-wide policy development and ensure relevant, accurate and legal policies to support operations.
  • Design and support a viable process that accounts for an annual and cyclical review of district policies; to include supporting the work of the District Policy Advisory Council to ensure the involvement of policy owners and reviewers.
  • Plans and directs operational compliance audits and reviews. Appoints and directs audit teams; leads and directs the audit and review process focused on adherence to documented standard operating procedures, internal controls, and the potential for risk related to violations of the law, regulations, district policy and/or ethics standards.
  • Manages and performs internal investigations utilizing appropriate investigative strategies. Provides investigation updates to responsible management, ensuring proper documentation of the case. Ensures high risk matters are escalated appropriately if an investigation establishes material violation of the law, misconduct, or financial reporting inaccuracies
  • Develops and maintains confidential procedures for the handling and processing of complaints and allegations. Provide processes for the confidential hearing of employee issues around ethics or conflicts. Optimizes investigation processes to ensure efficiency and minimize organizational risks.
  • Provides strategic leadership throughout the organization by regularly reviewing and updating policies and procedures to ensure consistency and appropriateness related to ethics and compliance. Works directly with the Board of Trustees, Chancellor, Vice Chancellors and staff to develop, evaluate, interpret, and revise district policies to ensure policies are current, relevant and provide a framework for appropriate action by all employees and representatives of the district.
  • Build metrics and provides trend analytics that can be used to enhance compliance programs. Proactively monitors compliance metrics to address high risk trends and/or compliance deficiencies. Meets with leadership periodically to review program status and issues of significance, provides recommendations to improve compliance and increase overall knowledge of compliance and ethics programs. May prepare detailed reports advising leadership on the district’s compliance with laws and regulations.
  • Provides and sponsors education and training programs focused on ethics and compliance to ensure that all employees are knowledgeable of the district’s Ethics and Compliance program requirements in order to perform their respective roles. Evaluates training needs and administers the annual training plan. Tracks and trends training completion to ensure annual objectives are met.
  • Initiates appropriate and effective communications to ensure that all employees and representatives of the district are aware of the Ethics & Compliance programs, processes, and resources. Builds a culture such that employees of all levels identify and manage risk in a consistent manner.
  • Manages and administers the district ethics helpline encouraging employees to use it to report concerns. Implements policies and procedures that encourage employees to report suspected fraud or other improprieties without the fear of retaliation.
  • Manages the District Ethics and Compliance website, the Board Policies website and a departmental intranet site. Maintains the master District Administrative Policy Manual.
  • Maintains the master District Administrative Policy Manual. Develops and maintains databases designed to track employee training and policies and procedures history.
  • Manages departmental budget, acquisition, and property inventory.
  • Performs other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE:

  • Bachelor’s degree or a combination of relevant experience, education and training that equates to the required degree.
  • Three years of compliance and ethics and/or workplace investigations experience.

PREFERRED EDUCATION AND EXPERIENCE:

  • Master’s degree.
  • Six years of related audit and compliance experience.
  • Experience in leading and developing workplace ethics and compliance strategy.

LICENSES AND CERTIFICATIONS:

  • Prefer Certified Compliance and Ethics Professional certification (CCEP).

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of ethics and compliance issues, organizational policies, procedures, and structure; particularly as it relates to current laws and regulations applicable to Texas community colleges.
  • Knowledge of internal control principles and audit and compliance coordination.
  • Working knowledge of policies and practices, employment laws, and labor issues.
  • General knowledge of significant laws and regulations to be able to recognize important issues that could become employee concerns.
  • Demonstrated effective investigation skills including planning, interviewing, listening, gathering and analyzing information.
  • Ability to use discernment and judgment for reaching a conclusion on investigations and communication of results.
  • Ability to manage administrative responsibilities to ensure that proper records are maintained to support investigation results and to support company positions if challenged by regulatory agency or litigation.
  • Ability to tolerate stress and provide a stable level of performance under pressure and/or opposition. Must maintain a controlled demeanor, composure, and objectivity when confronted with difficult issues.
  • Ability to plan and manage complex projects; to respond to matters effectively; to exercise discretion, sound judgment, and critical thinking; to establish and maintain effective working relationships; and to navigate HR, financial and student systems.
  • Strong interpersonal, facilitation, negotiation and presentation skills with the ability to effectively communicate and consult with employees at all levels.
  • Sensitivity and ability to work with individuals from a wide variety of backgrounds and maintain an objective understanding of different perspectives.
  • Ability to demonstrate a high level of ethical behavior, integrity, and trust in both job related and personal activities to create a high level of trust and credibility.
  • Must be able to handle sensitive information and maintaining confidentiality to the extent necessary.

Alamo Colleges is committed to provide equal employment and educational opportunities for all qualified persons without regard to race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, gender, transgender status, gender identity, gender expression, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, any other protected category under applicable local, state or federal law, or persons who have opposed discrimination or participated in any complaint process on campus or before a government agency.

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