Worcester Polytechnic Institute — Grants and Contracts Administrator

Grants and Contracts Administrator


Office of Sponsored Programs

Worcester Polytechnic Institute – WPI

Working within the office of Sponsored Programs, the Grants and Contracts Administrator is responsible for general administrative support of sponsored research proposals and awards at WPI. They will support WPI principal investigators (PIs) in various aspects of proposal and non-financial award management.

WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.



Proposal Coordination and Management

  • Coordinates the development of budgets and justifications, current and pending support information, certifications, assurances, and other required proposal components.
  • Performs initial review of proposals to be submitted electronically to external sponsors to determine proposal are completed in accordance with University policies and sponsor guidelines.
  • Provides important feedback and advice to faculty and staff on various aspects of proposal development and submission and coordinates submission of proposals
  • Records proposal data in OSPs information management system (InfoEd); reports on this data to PIs, Departments Heads, and others as needed.

Award Management

  • Consult with various WPI offices and funding agencies to resolve problems, ensure compliance, and/or obtain approval for deviation from award
  • Award setup and management
    • Coordinates the review and negotiation of award documents with the Associate Director and/or the Director of OSP, and other parties as necessary.
    • Records award data in OSPs award management system (InfoEd); reports on this data to PIs, Departments Heads, and others as needed.
    • Monitors PI compliance with sponsor policies and award terms and conditions. Verifies with appropriate offices that related compliance approvals have been filed and are up to date (e.g., Human Subjects, Animal Care, Conflict of Interest, etc.).
    • Monitors the status of awards, expiration dates, and renewal deadlines; keeps PIs informed of approaching deadlines.
    • Maintains complete, accurate, auditable records of award activity.


  • Prepares and disseminates reports of proposal and award activity,
  • Provide ad hoc reports at the request of faculty, deans, department heads, and others

Customer Service

  • Keeps PIs informed at all times regarding the status of their proposals, awards and any pending administrative changes.
  • Responds to inquiries from PIs, Department Heads, and other stakeholders in a timely and professional manner.


  • Maintains and updates and reports on WPI memberships of MII Centers

Any other duties as required in support of research activity at WPI.


  • Bachelor's Degree required.
  • Administrative experience preferred, which may include student work experience.
  • Must be highly organized, have effective time-management and organizational skills; ability to deal with multiple tasks, prioritize, and follow-through.
  • Excellent Microsoft Office and computer skills required, as well as familiarity with databases and/or enterprise reporting software.
  • Excellent written and oral communication skills.
  • Ability to communicate effectively using tact and discretion in a customer-service environment.
  • Ability to think critically, flexibly and analytically.
  • Maintain confidentiality and highest ethical standards
  • Work independently while exercising appropriate judgment in seeking assistance and guidance
  • Ability to operate effectively in a fast-paced deadline-driven environment

United States of America (Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Grants-and-Contracts-Administrator_R0001078

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.


APPLY NOW: https://apptrkr.com/2019482