Annual Reviews — Payroll Accountant

Annual Reviews is a nonprofit publisher dedicated to synthesizing and integrating knowledge for the progress of science and the benefit of society. Our top-ranked journals and highly cited reviews—written by some of the world’s foremost experts in their fields—promote innovation among researchers and advance scientific awareness among journalists, policy makers, business professionals, and others with an interest in the societal impact of research.

We are looking for a full-time Payroll Accountant to work 37.5 hours per week remotely at the present time until a potential return to our office in Palo Alto, CA. This position reports to the Controller. The ideal candidate will have strong payroll and fringe benefits knowledge including excellent knowledge of ADP Workforce Now, great communication skills, strong attention to detail, the ability to work well independently and is located in the San Francisco Bay Area.

Annual Reviews offers competitive salaries and excellent benefits including a great health benefits package, personal enrichment benefits, a tuition reimbursement program, a matching gifts program, regular employee events and celebrations, free meditation classes, and most importantly, the ability to work with an amazing group of people who care about each other and their work.

Key responsibilities include:

Payroll and Payroll Tax:

  • Processing accurate and timely semi-monthly, multi-state payroll in 15 states
  • Researching and maintaining state registrations needed for multi-state payroll.
  • Working with employees, supervisors, and HR to administer timekeeping records
  • Checking and auditing timekeeping records for compliance with legal standards
  • Providing excellent customer service to employees who have questions regarding their paycheck, benefit deductions or the payroll process
  • Updating and maintaining employee data related to payroll and payroll taxes and working with HR to ensure data is current and accurate
  • Computing and processing payroll adjustments, exceptions, and supplemental payrolls
  • Communicating and coordinating effectively as needed with our payroll service and regulatory agencies
  • Investigating and resolving issues related to payroll records, payments and withholding
  • Reviewing payroll and payroll tax reports for accuracy, reconciling payments, and preparing payroll journal vouchers for the GL
  • Performing other responsibilities as assigned

Accounting & Employee Benefits:

  • Performing the accounting responsibilities required for the 403(b) retirement plan, including payroll deductions, semi-monthly plan contributions, and reconciliation of plan contributions.
  • Assisting with the preparation of the annual Form 5500
  • Assisting with the preparation of the annual audit schedules for the 403b plan
  • Processing accounting and expenses related to a 125 Cafeteria Plan, life insurance and disability insurance, and other employee benefit programs
  • Staying current on changing federal and state regulations and accounting policies affecting payroll and employee benefits

Qualified candidates must have:

  • 5+ years of experience processing payroll using ADP Workforce Now
  • Strong knowledge of wage and hour laws and employee benefits relating to payroll
  • Intermediate MS Excel skills and strong math skills
  • Outstanding analytical and critical thinking skills and the ability to analyze and interpret regulations and requirements concerning employment, wages, time off benefits, employee health and welfare benefits, tax, compensation, and reporting
  • Excellent written and verbal communication skills and a professional demeanor with the ability to communicate with diplomacy and tact
  • Strong attention to detail with the ability to consistently produce high quality accurate work
  • Ability to demonstrate discretion and maintain confidentiality
  • A strong work ethic and solid organizational and time management skills with the capability prioritize tasks and meet multiple deadlines
  • Self-motivated with the ability to work well independently
  • Bachelor’s Degree in Accounting, Finance or Business preferred or an Associate Degree in Accounting, Finance or Business with 2+ years of additional experience in Accounting or Finance preferred
  • Experience with multi-state payroll processing strongly preferred
  • CPP a plus
  • Previous experience working for a not-for-profit organization is a plus
  • Physical requirements of this position include the ability to use hands to finger or feel the computer keyboard, close vision, and the ability to adjust focus

If you possess the above requirements, please submit your cover letter and resume by applying online at:

Annual Reviews is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, gender identity, gender expression, sexual orientation, national origin, physical or mental disability, medical condition, genetic information, marital status, age (40 and above), military status, status as a protected veteran or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact the Director of Human Resources at 650-493-4400 or by email at and let her know the nature of your request and your contact information.

Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this phone number or email address.

For more information about our commitment to equal employment opportunity, please click on each of the following: (1) EEO is the Law poster, (2) EEO is the Law Poster Supplement, (3) pay transparency nondiscrimination statement, and (4) AR EEO/AA Statement.