State University of New York at Oswego — Accounting Assistant / Senior Staff Assistant

The Finance Office at the State University of New York at Oswego invites applications to fill a full time Accounting Assistant/Senior Staff Assistant.

Posting Date:  January 2, 2020

Review Date:  Review of applications will begin immediately and will continue until the position is filled. 

Benefit Information: The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-Nov-2019.pdf or http://www.suny.edu/benefits/

Date of Appointment: As soon as possible

Description of Responsibilities: The Accounting Assistant, within the Finance Office, is responsible for administering the campus travel and net card program and will verify all reconciliations related to both programs, as well as audit receipts to ensure all New York State travel guidelines are followed.  The Assistant will also serve as the campus representative for the program in all matters, including training and outreach to departments across campus. Under the direction of the Director of Accounting, will be responsible for all posting to the banner general ledger accounts for various processes throughout the month, reconciling accounts and assisting the director in the bi-monthly revenue transfer process and balancing at the end of each quarter.  The Accounting Assistant also works with College Departments on requests for course related fee updates and for all approved fees, the setup in banner for billing purposes. 

Additional Responsibilities Also Include:

  • Prepare cash reports for the Director, research accounts as directed.
  • Create vendors and process write-off’s as needed.
  • Reconciling fund accounts daily.
  • Assist accounts payable and travel clerks with payment processing as needed.
  • Supervise Student Employees in the Finance Office

The Staff Assistant position interacts with all levels of College administration, faculty, staff and students as well as vendors, SUNY System Administration, and New York State Comptroller. 

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego’s Strategic Diversity and Inclusion Plan (https://www.oswego.edu/diversity/). As such, the Accounting Assistant will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Required Qualifications: 

  • Bachelor’s degree in business related field by time of appointment
  • 3 years’ financial experience in a business office setting (i.e. accounting, billing, budget, finance)
  • Demonstrated high proficiency in Microsoft Suite of applications (i.e. excel, word, access)
  • Commitment to diversity and inclusion
  • Ability to multitask and prioritize competing priorities with a strong attention to detail
  • Strong oral and written communication skills

Preferred Qualifications: 

  • Experience in higher education setting
  • Experience working with a diverse set of community members
  • Knowledge of NYS payment procedures and policies
  • Experience with Banner
  • Knowledge of Business Intelligence or Oracle based database software platforms

To Apply:  Submit a cover letter addressing qualifications and specifically addressing your experience with or  commitment to working with a diverse set of community members, curriculum vitae/resume, copies of unofficial transcript for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) to : https://oswego.interviewexchange.com/jobofferdetails.jsp?JOBID=119393

If you have any questions about the position, please call or e-mail:

Shawn Nies, Search Committee Chair

315-312-2034

shawn.nies@oswego.edu

Official transcripts are required prior to hiring.  Files must be complete to be considered.

Visa sponsorship not available for this position.

Description of Department:  Under the direction of the Assistant Vice President for Finance & Budget, the primary function of the Finance office is to serve as the primary payment center for the university.  The office is responsible for the payment of all goods and services received at the institution as well as monitoring, managing and controlling the campus budget in excess of $110m.  We serve as the counsel for all financial decisions and oversight of the Business Intelligence account data inquiry system.   

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of “Top Up-and-Coming Schools” in U.S. News “America’s Best Colleges” in 2010, a Kiplinger’s “Best College Value” for 2015, and a “Best Northeastern College” by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities. 

Additional information about SUNY Oswego can be found at www.oswego.edu. 

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy https://www.oswego.edu/human-resources/non-discrimination-policy

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986. 

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu. 

For Campus Safety information, please see the Annual Security and Fire Report (Clery):  https://www.oswego.edu/police/annual-report.

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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