Colgate University — Assistant Dean for Administrative Advising

Colgate University

Assistant Dean for Administrative Advising


Requisition Number: 2019S127P
Full Time/Part Time: Full Time
Division: Dean of the College
Department: Administrative AdvisingColgate University, a premiere liberal arts university of approximately 3,000 students, seeks an energetic, motivated, and highly visible Assistant Dean for Administrative Advising to serve as a trusted resource for students on campus to advance students’ academic pursuits and scholarship. Reporting to the Dean of Administrative Advising and Student Conduct, the assistant dean takes an active leadership role in developing students into balanced mature adults.This is a distinctive opportunity for an accomplished professional with a strategic approach to student affairs to elevate the breadth and depth of resources available to Colgate students. It is an exciting time for the University as Colgate enters its third century. President Brian W. Casey is leading the campus through a comprehensiveThird-Century Plan to raise the institution’s profile as a distinctive and strong undergraduate liberal arts institution to even-higher levels of achievement. Under the leadership of Vice President and Dean of the College Paul J. McLoughlin II, there has been tremendous growth, including the recent addition of career services to the division and an enhanced commitment to enriching the student experience. The energy on campus is palpable as fourResidentialCommons living-learning communities have been developed over the last five years, and long-term goals have been established for further developing the residential college system through creation of an upper-level residential system, career services, and integrated wellness.The next Assistant Dean for Administrative Advising will report to the Dean for Administrative Advising and Student Conduct and serve on a team of six administrative deans. They will serve as a collaborative partner to the VP and Dean of the College, with the Residential Commons staff, with other faculty and other administrative advisers within the Office of the Dean of the College.The Assistant Dean for Administrative Advising will have an intimate understanding of and deep appreciation for a residential liberal arts education; a passion for providing support and opportunities for Colgate’s students; an authentic appreciation for Colgate’s history and traditions, as well as a vision of its potential; a deep understanding of the educational value of a diverse community; and a firm but fair approach to the resolution of conflict.

Department Statement:
Colgate University, a premiere liberal arts university of approximately 3,000 students, seeks an energetic, motivated, and highly visible Assistant Dean for Administrative Advising to serve as a trusted resource for students on campus to advance students’ academic pursuits and scholarship. Reporting to the Dean of Administrative Advising and Student Conduct, the assistant dean takes an active leadership role in developing students into balanced mature adults.

This is a distinctive opportunity for an accomplished professional with a strategic approach to student affairs to elevate the breadth and depth of resources available to Colgate students. It is an exciting time for the University as Colgate enters its third century. President Brian W. Casey is leading the campus through a comprehensive

Third-Century Plan to raise the institution’s profile as a distinctive and strong undergraduate liberal arts institution to even-higher levels of achievement. Under the leadership of Vice President and Dean of the College Paul J. McLoughlin II, there has been tremendous growth, including the recent addition of career services to the division and an enhanced commitment to enriching the student experience. The energy on campus is palpable as four
ResidentialCommons living-learning communities have been developed over the last five years, and long-term goals have been established for further developing the residential college system through creation of an upper-level residential system, career services, and integrated wellness.

The next Assistant Dean for Administrative Advising will report to the Dean for Administrative Advising and Student Conduct and serve on a team of six administrative deans. They will serve as a collaborative partner to the VP and Dean of the College, with the Residential Commons staff, with other faculty and other administrative advisers within the Office of the Dean of the College.

The Assistant Dean for Administrative Advising will have an intimate understanding of and deep appreciation for a residential liberal arts education; a passion for providing support and opportunities for Colgate’s students; an authentic appreciation for Colgate’s history and traditions, as well as a vision of its potential; a deep understanding of the educational value of a diverse community; and a firm but fair approach to the resolution of conflict.

Accountabilities:
The Assistant Dean for Administrative Advising is an administrative position within the Dean of the College division and works closely with the Office of Administrative Advising. This position may also be responsible for the development and implementation of programs that support and enhance individual student cohorts and/or programs as assigned.
Responsibilities include:
? ensuring students receive effective support while promoting the development of self-advocacy and problem-solving skills;
? articulating an advising approach that encourages students to achieve a sense of responsibility for their personal growth and academic success; a firm and fair approach is required;
? effective outreach to students and proactively ensuring students have access to high quality, consistent, accurate and timely advice regarding University policies and procedures and other academic regulations, deadlines, and processes;
? execution of crisis response consistent with policy and plan;
? understanding student needs and collaborating with other stakeholders and resource providers to make these needs known; and
? accurate capture and maintenance of records relating to student interactions, including advising notes;
? participating in the after-hours on-call rotation with other deans in the Dean of the College Division (approximately one-two weeks per semester);
? adherence to University budget practices;
? and, serving on other campus and Divisional committees as requested.

Technical Competencies
Regulatory Knowledge
Demonstrated expertise with specific regulations relating to assigned student group(s) sufficient to avoid negative material impact on students and/or the University.

Student Development
Demonstrated knowledge of and ability to consistently apply student development theory in the creation and development of programs as well as in advising responsibilities. Knowledge of best practices and ability to consistently apply these practices in advising responsibilities. Demonstrated ability to consistently identify and recognize legal and ethical principles of the profession. Demonstrated ability to consistently follow departmental protocol regarding legal and ethical issues.

Advising
Demonstrated ability to consistently apply culturally appropriate advising, helping and coaching techniques while also recognizing the uniqueness of every individual. Demonstrated ability to accurately and consistently maintain confidentiality. Demonstrated ability to effectively interpret, understand and implement University administrative advising protocols. Demonstrated ability to consistently follow crises response protocol and consistently make appropriate decisions to initiate crises intervention responses.

Communication Skills
Demonstrated effective interpersonal skills in all relationships, effective active listening skills and appropriate verbal and nonverbal communication skills.

University Policies
Demonstrated knowledge of policies by providing accurate information to students, staff, faculty and parents. Demonstrated familiarity with major university publications.

Administrative
Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the timely collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.

Behavioral Competencies
Personal Accountability for Results
Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Effective Communication
Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Problem Solving and Decision Making
Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Change Management
Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Leadership and Teamwork
Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Creativity and Innovation
Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Diversity and Inclusion
Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Sustainability
Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/Qualifications

Preferred Qualifications
Experience working with faculty preferred.

Understanding of the unique needs and concerns of first-year and sophomore students is preferred.

Education
Master’s degree required.

Certifications

Physical Requirements
Some night and weekend availability is required.

Other Information
COLGATE UNIVERSITY

Colgate University is renowned for its academic rigor, the beauty and vitality of its campus, and the contributions of its alumni across a variety of fields and endeavors, who are exceptionally engaged with the institution. The largest of the small liberal arts colleges, Colgate boasts both substantial academic offerings as well as small classes, a strong emphasis on faculty-student interaction, and a residential community valuing all forms of intellectual curiosity. Colgate’s faculty members are leading teachers and scholars, committed to intellectual engagement in all its forms. Colgate’s approximately 2,900 highly motivated students achieve academically, athletically, and artistically, and are actively engaged in the world around them. Colgate is committed to attracting and retaining a diverse faculty, staff, and student population and fostering an inclusive community that embraces and values diversity in an environment of mutual respect, communication, and engagement.

Colgate was first founded in 1817 as The Baptist Education Society of the State of New York by 13 men with $13 and 13 prayers. The number 13 is still Colgate’s lucky number; Friday the 13th is always designated Colgate Day. New York State granted the school a formal charter in 1819, and the Baptists in New York City — soap maker William Colgate among them — consolidated their seminary with the Hamilton school to form the Hamilton Literary and Theological Institution in 1823. A state charter issued in 1846 changed the name to Madison University and established the right to grant degrees. Madison was changed to Colgate in 1890, in honor of the Colgate family’s enduring support.

Today, Colgate is a thriving, highly selective liberal arts institution. Located in the geographic center of New York State, Colgate’s campus in Hamilton, N.Y., features carefully preserved architecture, immaculate grounds, and a hillside setting. It is consistently named one of the most beautiful in the nation. It is a close-knit community where students develop lifelong bonds with the institution, with each other, and with faculty and staff members. More than 110 buildings on the 575-acre campus (the oldest dating back to 1827) and in Hamilton house Colgate’s core educational, administrative, and student life functions. Faculty and staff members make intentional choices to live and work in Hamilton, N.Y., and this leads to a strong scholarly community that provides the foundation for an undergraduate education and preparation for life after college that is unique to Colgate.

The University’s academic program is grounded in its Liberal Arts Core Curriculum, which has been in place since 1928 and is required of every undergraduate. The five core classes are Legacies of the Ancient World, Challenges of Modernity, Communities and Identities, Scientific Perspectives on the World, and Global Engagements. Undergraduates may choose from 56 majors and more than 45 minors. Classes are small, averaging 17 students, and are taught by nearly 300 full-time faculty members, 99 percent of whom have received a PhD or terminal degree in their field. Students are encouraged to collaborate with faculty members in research efforts, and Colgate undergraduates have co-authored articles in professional publications for more than 30 years.

Colgate also has a rich tradition of international and off-campus study and has one of the largest faculty-led off-campus study programs in the nation. The University is ranked first by the Institute of International Education in percentage of students participating in mid-length off-campus study programs. The off-campus study groups run for an entire semester, and travel to locations all around the world, including Africa, Australia, Asia, Europe, South America, and within the United States. Extended study programs offer students between two and five weeks of study following the end of the semester. Through these and more than 100 other affiliated programs, roughly two-thirds of Colgate students will study off campus during their undergraduate years.

In recent years, the University has made significant investments in the campus in support of students’ academic and overall development, most notably construction of Benton Hall, the new home of Colgate’s comprehensive career development initiatives; the addition of the Class of 1965 Arena to its athletics facilities; and a new upper-campus quad featuring two new residence halls that provide spaces for collaboration, intellectual exploration, and student-faculty engagement.

The University recently announced a new no-loan initiative. Beginning with the 2020-
2021 academic year, Colgate’s financial aid offering expands the support available to students and aims to lessen the burden of student debt. The no-loan initiative eliminates federal loans for all current and incoming students with a family income up to $125,000 and household assets typical of this income range. Colgate students already graduate with one of the nation’s lowest average levels of indebtedness. The average debt for students who graduated in the Class of 2019 was $15,305, compared to the national average of about $30,000. This recent announcement places Colgate in the company of the very best colleges and universities in the nation and continues a long-standing commitment to ensuring socioeconomic diversity in the student body.

With its endowment valued at more than $900 million, and an annual operating budget just above $200 million, Colgate holds a AA credit rating with S&P, which was reaffirmed in October 2018. In addition, Moody’s Investment Service affirmed Colgate’s Aa3 rating in August 2017 based on the university’s excellent strategic positioning as a highly selective private liberal arts school with a robust market and sizeable financial resources.

To learn more about Colgate University, visit:www.colgate.edu

Hamilton and the Surrounding Community

Founded in 1795, the village of Hamilton, named one of the friendliest towns in the United States by Forbes magazine, has a population of roughly 4,000. The Hamilton Village Historic District was listed on the National Register of Historic Places in 1984, and is home to an eclectic mix of shops and restaurants. The area is ideal for outdoor recreation including biking, hiking, trail running, and skiing. Colgate’s golf course, Seven Oaks, was designed by Robert Trent Jones and has been repeatedly recognized as one of the best college golf courses in the country. The University’s location provides easy access for summer hikes and winter ski trips. It is less than a one-hour drive from Syracuse, four hours away from New York City, and five hours from Boston. A train to NYC departs several times daily from nearby Utica, N.Y. (40 minutes).

Colgate and the Village of Hamilton’s Partnership for Community Development develops an active network of professional consultants, foundations, municipalities, and nonprofit organizations located throughout the Central New York region to assist area residents, businesses, and visitors. This includes efforts to stimulate and support local business through small business development and the revitalization of historic buildings. To strengthen the relationship between the village and the University, and to add to the economic development of downtown, Colgate relocated its campus bookstore to the downtown area of the village. Similarly, Colgate owns the Palace Theater, a 300-seat performing arts venue that is leased to an external nonprofit arts organization.

Leadership
Brian W. Casey was inaugurated as Colgate’s 17th president in 2016. After a career in law, Casey earned a PhD from Harvard University in the history of American civilization, focusing specifically higher education and intellectual history. Prior to Colgate, he was president of DePauw University. At Colgate, President Casey refocusing a commitment to Colgate’s core identity: academic excellence and an immersive program in the liberal arts, preparing Colgate’s students for well-rounded lives and careers.

Paul J. McLoughlin II joined Colgate as vice president and dean of the college in July 2017. Previously, McLoughlin served as dean of students at Lafayette College in Easton, Pennsylvania. At Lafayette, McLoughlin oversaw residential life, recreation services, student conduct, wellness, student leadership and involvement, fraternity and sorority advising, and other campus life initiatives. McLoughlin is an integral member of President Casey’s cabinet, participating in all aspects of institution-wide planning and policy development as Colgate works to achieve its third-century plan. He provides operational leadership of the dean of the college division, with a portfolio including administrative advising (the administrative complement to academic advising provided through students’ faculty advisers);, residential life; campus safety; environmental health and safety; emergency management; multicultural and diversity initiatives, including the ALANA Cultural Center; fraternity and sorority advising; University ministry and the Chaplaincy;, international student services;, the Max Shacknai Center for Outreach, Volunteerism, and Education; student conduct; health services, wellness, and psychological services and counseling. As of August 2019, Colgate’s award-winning career services unit joined the division and reports to McLoughlin, to further integrate career preparation into the student experience.

COLGATE STUDENTS AND STUDENT LIFE

Colgate students are achievers intellectually, athletically, and artistically, and are actively engaged in the world around them. For the Class of 2023, fewer than 2,240 students were offered admission, chosen from more than 9,900 applicants representing 50 states, the District of Columbia, and 132 countries. The acceptance rate was 22.6 percent. Admitted students had an average GPA of 3.82 and the middle 50 percent achieved a combined SAT score of 1410-1520. Of the full student body, 55 percent of students are women. Domestic students of color constitute 22 percent, and international students account for 15 percent. Forty-two percent of students receive financial aid, and Colgate meets 100 percent of the demonstrated need.

The curricular and co-curricular overlap and intersect often at Colgate. The student-faculty ratio is 9:1 and the average class has 17 students. Small classes are common and allow for professors to advise and mentor students inside and outside of the classroom.

Colgate is a residential university with more than 93 percent of students living on campus. Housing options include traditional residence halls; interest-based residential communities; townhouses; apartments; and University-owned houses. The University’s Residential Commons system, which launched in 2014, creates strong and welcoming living/learning communities and has required the renovation of existing dormitory facilities and the construction of new residence halls. Starting with the Class of 2021, every first-year student was randomly assigned to one of the four commons. First- and second-year students live in their Residential Commons and student live alongside fellow first-year seminar classmates, thereby linking living and learning in meaningful ways. Colgate assigns first-year roommates through careful selection according to students’ living and learning preferences. Through membership in their commons, students engage with professors and each other in special recreational, social, and intellectual activities. More on the Residential Commons.

Junior and senior students live in college apartments, college houses, fraternity- or sorority-affiliated chapter houses, or townhouses, and a limited number may apply to live off campus their senior year. The 250 students approved to live off campus through the lottery are expected to contribute positively to the Village of Hamilton to ensure a positive and healthy relationship between the village and the campus.

The University’s visual and performing arts offerings support academic and creative endeavors of students on campus, as well as host visiting artists, musicians, filmmakers, theater groups, and other creative professionals.

Fraternities and sororities are a long-standing tradition at Colgate, dating back to the first fraternity charter adopted in 1856. Roughly one-third of all Colgate students are affiliated with the fraternity and sorority community at Colgate University, which includes eight internationally affiliated organizations. Students are eligible to join a fraternity or sorority in their sophomore year and Colgate owns and oversees all chapter houses.

Colgate also has a rich and competitive athletic tradition. Approximately 25 percent of students are involved in a varsity sport, and 80 percent of students are involved in some form of varsity, club, or intramural athletics. There are 25 varsity teams, more than 40 club sports teams, and 18 different intramural sports. Colgate is part of the NCAA Division I Patriot League for all varsity sports (ECAC of Division I for men’s and women’s hockey) and consistently has one of the NCAA’s top graduation rates among student-athletes. The Colgate Raiders have consistently won Patriot League championships and regularly qualify and compete in NCAA tournaments.

Work Schedule:
Weekdays and Occasional Weekends

Job Open Date:
12/11/2019

Job Close Date:
3/27/2020

Open Until Filled
Yes

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.

To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/2707

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