State University of New York at Oswego — Summer & Winter Sessions Program Manager

The Division of Extended Learning at the State University of New York at Oswego invites applications for a term Summer & Winter Sessions Program Manager position.  This is a full-time, 12-month position.

Posting Date:  December 10, 2019

Review Date:  Review of applications will begin immediately and will continue until the position is filled. 

Benefit Information: The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-Nov-2019.pdf or http://www.suny.edu/benefits/

Date of Appointment:  As Soon As Possible

Description of Responsibilities:
The Summer & Winter Sessions Program Manager is an important administrator for SUNY Oswego’s Division of Extended Learning located in Oswego, NY. The Manager plans, schedules, promotes, coordinates and tracks the delivery of SUNY Oswego’s Summer & Winter Sessions courses in close consultation with department chairs, faculty, and other offices such as Experiential Learning and the ILEC Summer Intensive English Program. As courses may be offered online or in person (at the main campus or offsite at the Syracuse Campus, or any field location), this position collaborates with the Instructional Design team and with Syracuse campus and offsite staff to confirm components of online and in person delivery. Will also create faculty contracts, authorize payroll, and facilitate both pro-rated faculty pay revisions and the course cancellation process. 

Acting as the first point of contact for the program, the Summer & Winter Sessions Program Manager manages associated student affairs such as registration, withdrawal, payment and issue resolution. The position works closely with the Registrar’s Office, Payroll, Student Accounts, Financial Aid, Campus Life, the College Store and the Facilities Department in order to ensure an efficient and successful delivery of Summer and Winter Session course offerings. 

Responsibilities will also include:

  • spearheading the promotion of each session by working closely with the Communications and Marketing Department to create and launch campaigns via electronic, print and in person efforts for both internal and external recruitment
  • working within a specific budget 
  • regularly updating the website
  • generates weekly enrollment, revenue, credit and expense reports and makes revenue share recommendations to the Dean
  • assesses processes and procedures for Summer & Winter Sessions program management and implements improvements

The Summer & Winter Sessions Program Manager collaborates with faculty and staff campus-wide to communicate and improve operational efficiencies, will remain current in the field of Special Sessions, and will implement best practices in order to meet professional obligations, including service to campus committees and membership in work-related local, regional, and national organizations. 

The Division of Extended Learning seeks to engage a wide array of diverse populations that include adult career changers and those with socio-economic, cultural and racially diverse backgrounds. The Summer & Winter Sessions Program Manager will create an inclusive atmosphere and will engage underserved populations and provide them access to higher education, reflecting SUNY Oswego’s student body

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego’s Strategic Diversity and Inclusion Plan (https://www.oswego.edu/diversity/). As such, the the Summer & Winter Sessions Program Manager will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Required Qualifications:

  • Master’s degree in Higher Education Leadership, Public / Non Profit Administration, Business Administration, Strategic Communication, or related field, at time of application
  • Three years of related work experience in higher education, public education or corporate training 
  • Experience in reporting and assessment
  • Commitment to diversity and inclusion of underserved populations
  • Demonstrated expertise in managing multiple projects and working with multiple stakeholders
  • Demonstrated written, oral & interpersonal communication skills.
  • Demonstrated organizational skills such as project and budget management
  • Ability to travel and work evening and weekends as required

Preferred Qualifications:

  • Five years’ experience of related work experience in higher education
  • Prior experience managing a Summer / Winter Sessions program
  • Knowledge of principles of best practice related to Summer / Winter Sessions program management
  • Demonstrated program management experience, including course scheduling, reporting / assessment and recruitment skills  
  • Knowledge of the principles of and demonstrated commitment to student success 
  • Demonstrated work in diversity and inclusion issues, reflective of the SUNY Oswego student population, through professional or community service
  • Experience managing program logistics and operations
  • Previous experience teaching or learning online via online courses, hybrid courses or blended programs
  • Demonstrated experience actively troubleshooting challenges 

To Apply:  Submit a cover letter addressing your qualifications, including how you see yourself engaging  and serving diversity, inclusion, or equity issues within this position and SUNY Oswego; resume; copy of unofficial transcript for required degree showing degree awarded and date conferred; and contact information for three professional to:  https://oswego.interviewexchange.com/jobofferdetails.jsp?JOBID=118949

If you have any questions about the position, please e-mail:
Michelle Bandla, Search Chair
michelle.bandla@oswego.edu

Files must be complete (all documents in the application instructions submitted) to be considered.  Official transcripts are required at time of appointment. Background checks will be conducted for finalists.

Visa sponsorship not available for this position.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of “Top Up-and-Coming Schools” in U.S. News “America’s Best Colleges” in 2010, a Kiplinger’s “Best College Value” for 2015, and a “Best Northeastern College” by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities. 

Additional information about SUNY Oswego can be found at www.oswego.edu.

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy https://www.oswego.edu/human-resources/non-discrimination-policy

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986. 

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.   

For Campus Safety information, please see the Annual Security and Fire Report (Clery):  https://www.oswego.edu/police/annual-report.

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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