State University of New York at Oswego — College Archivist Librarian (Senior Assistant Librarian)

Penfield Library at the State University of New York at Oswego invites applications for a 12-month, tenure track College Archivist (Senior Assistant Librarian) Librarian position.

Posting Date: August 28, 2019

Review Date:  Review of applications will begin immediately and will continue until the position is filled.

Benefit Information:  The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) faculty, visit: or 

Description of Responsibilities:
The College Archivist Librarian (Senior Assistant Librarian) will provide oversight of the College Archives, with a focus on building and preserving these collections and facilitating access to these materials. They will:

  • Collaborate with the Special Collections librarian to provide leadership and supervision of the Archives & Special Collections unit, including strategic planning, and hiring and management of staff, student workers, interns, and volunteers.
  • Develop, document and manage procedures for the arrangement, description, preservation, development, digitization, and accessibility of the archives. This will also include the collection of statistics on collection use and scholarship resulting from the use of the College Archives. 
  • Provide on-site and virtual research assistance to patrons, with a focus on Archives and Special Collections, including some evening and weekend shifts.
  • Provide instruction, particularly relating to the Archives and Special Collections.
  • Promote awareness and use of the College Archives through physical and virtual exhibits, presentations, articles, social media, local media, and other outlets.   
  • Build and maintain relationships with campus offices and departments (e.g. Alumni Development, Student Association, History department) to promote awareness of and donations to the College Archives. 
  • Manage and cultivate the Library’s program for recognizing faculty and staff publications (called Display-to-Archives).
  • Administer the college’s institutional repository.
  • Serve as liaison to assigned academic departments, with responsibility for subject specialized collection development and instruction. 
  • Engage in educational opportunities and work to increase awareness and understanding of diversity and inclusion.

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego’s Strategic Diversity and Inclusion Plan ( As such, the College Archivist Librarian (Senior Assistant Librarian) will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Required Qualifications:

  • One of the following by time of appointment:
    • Master’s degree in Librarianship/Information Science from an ALA-accredited program, and significant coursework in archives and records management
    • Master’s degree in Librarianship/Information Science from an ALA-accredited program, and at least two years of experience working in archives and records management
    • Master’s degree in Archival Studies or equivalent 
  • Strong customer service orientation.
  • Excellent oral and written communication skills.
  • Ability to work both independently and collaboratively with colleagues.
  • Outstanding organizational skills.
  • Ability to effectively adapt to and use new technologies and software.
  • Demonstrated knowledge of best practices, procedures, and technologies regarding archives and preservation.
  • Demonstrated experience with processing, accessioning, and digitizing of archival materials.
  • Demonstrated interest or engagement with social justice, equity, diversity, and inclusion issues, through professional or community experience. 

Preferred Qualifications:

  • Experience using PastPerfect, LibGuides, and/or Ensemble
  • Experience with born-digital collections
  • Experience supervising staff and student employees
  • Experience engaging in outreach initiatives that expand, improve, and promote library services.
  • Experience with instruction, reference service, and/or collection development. 

To Apply:  Submit a letter of application addressing the required qualifications, including how you see yourself contributing to diversity, inclusion or equity issues at Penfield Library or SUNY Oswego; resume, copy of unofficial transcript for required degree showing degree awarded and date conferred or program in process, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically to:

If you have any questions about the position, please call or e-mail:

Search Committee Chair
Laura Harris
(315) 312-3539

Official transcripts are required prior to hiring. Files must be complete to be considered.

Visa sponsorship is not available for this position.

Description of Department:   Penfield Library is a dynamic, innovative, and learning-centered environment serving students, faculty and staff at SUNY Oswego. The Library supports campus curriculum, teaching, and research, and is a member of the SUNY Library Consortium as well as the ACRL Diversity Alliance ( Sixteen full-time faculty and professionals, 6 adjunct faculty, and 15 classified staff support a well-established liaison program that provides collection development, specialized reference, and information literacy instruction in all curricular areas. The Library is evolving, currently in the process of exploring future campus partnerships, reexamining its organizational structure, and migrating to a new library services platform.

Penfield library is committed to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We are actively working to build an inclusive environment by setting goals that directly reflect equity and inclusivity, and supporting the goals outlined in SUNY Oswego’s Strategic Diversity and Inclusion Plan, available at All positions will be called on to contribute to building this environment.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse.  One of 13 comprehensive colleges in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked 11th among public master’s-level universities in the 2019 “Top Regional Universities in the North” by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review’s Best Regional Colleges in the Northeast – an honor bestowed on the college every year since 2003. 

Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to 8,000 undergraduate and graduate students.  The college offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. 

Oswego is committed to enhancing its diversity across the entire campus community. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy,

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986. 

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing    

For Campus Safety information, please see the Annual Security and Fire Report (Clery):

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at