University at Albany — Project Portfolio Manager

About University at Albany:
Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany’s broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,900 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State’s capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:
The Project Portfolio Manager (PPM) is responsible for overseeing the project and project portfolio management framework for Information Technology Services (ITS), a 115-person organization. The successful candidate manages the process by which ITS allocates resources to projects in support of strategic goals and effective service delivery. S/he also leads ITS’s new Project Management Office, which defines and develops the services and tools available to successfully manage projects.

ITS has three types of workloads including service delivery activities, operational activities, and project activities. The set of project proposals and committed projects comprises ITS’ Project Portfolio. The PPM ensures that there is a well-communicated, healthy system in place for managing the project portfolio effectively and efficiently. The focus of the PPM position is to:

  • develop and lead processes for capturing project proposals
  • develop and lead processes for evaluating, prioritizing, selecting, and reporting on projects, and
  • develop and lead project management and work management frameworks for successful delivery of projects selected in the portfolio.

The PPM reports to the Chief Information Officer.

Duties and responsibilities:
Responsible for aligning the project portfolio with strategic goals and objectives

  • Develop and oversee the templates, technologies, and system of capturing key project information and attributes that build the project portfolio
  • Work with the Service Portfolio Manager and service owners to ensure that University stakeholder input is captured in the system and informs project portfolio alignment processes
  • Collaborate with ITS colleagues to ensure the portfolio is meeting the needs of ITS and its customers
  • Develop and manage the decision-making processes to select, prioritize, balance, and decommission portfolio components to ensure strategic alignment
  • Ensure that project managers continually update the project portfolio
  • Assess and report on the collection of decisions, activities, performance, issues and risks across the project portfolio

Lead the Project Management Office (PMO)

  • Define and implement the tools, templates and processes by which staff across ITS manage projects
  • Supervise the Project Managers (PMs) assigned to the PMO
  • Work closely with ITS project managers and service owners to ensure that the project and project portfolio management frameworks are promulgated and adopted across the organization

Required Qualifications:

  • Bachelor’s Degree from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization
  • At least 7 years of related professional experience
  • At least 5 years of: 
    • Proven experience leading projects, services, and IT work management across a highly complex organization
    • Ability to effectively collaborate and interact with all levels of staff, management, and executive leadership
    • Sophisticated strategic thinking and reasoning skills, the ability to utilize them in a highly complex environment
    • Proven competence in IT management, supervision and project execution
  • Excellent leadership, communication, organizational, and interpersonal skills, including tact and discretion in handling sensitive situations
  • Commitment to serving the needs of a diverse population and fostering an inclusive environment

Preferred Qualifications:

  • Certifications in Project Management, Enterprise Architecture, and/or Service Management (ITIL)
  • Master’s or other advanced degree from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization
  • Higher education experience

Additional Information:
Professional Rank and Salary Range: Associate for University Systems Analysis, SL-5

Start Date: As soon as possible

Special Note:  Visa sponsorship is not available for this position.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three years; and disclosures regarding the University’s current campus security policies. The University at Albany’s Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at


Please apply online via 

Application Instructions:
Applicants MUST submit the following documents:

  • Resume
  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
  • Names and contact information for at least 3 references

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

This search will remain open until filled.