State University of New York at Oswego — Senior Staff Assistant

The College of Liberal Arts and Sciences Deans’ Office at the State University of New York at Oswego invites applications for a full-time Senior Staff Assistant.

Posting Date: May 21, 2019

Review Date:  Review of applications will begin on June 4, 2019 and will continue until the position is filled. 

Benefit Information: The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-April-2019.pdf or http://www.suny.edu/benefits/.

Date of Appointment: As soon as possible

Description of Responsibilities:
As a critical member of the College of Liberal Arts and Sciences (CLAS) Deans’ Office the Senior Staff Assistant will assist and facilitate the administration of the office and will oversee its day-to-day management as office manager. The Senior Staff Assistant works with sensitive and confidential information, frequently under time deadlines, and exercises independent judgment and discretion.  

Reporting to the CLAS dean and associate deans to ensure efficient operation of the office, responsibilities will also include:

  • Facilitate and ensure accuracy, confidentiality, appropriateness and timeliness of all necessary documentation of CLAS personnel matters, including personnel appointments and extra service administration
  • Day-to-day oversight of CLAS budgetary accounts ensuring accuracy and account processing
  • Monitor budget trends and provide projections as needed
  • Work in collaboration with deans on confidential personnel, budget and strategic initiatives
  • Serve as liaison to administrative and departmental offices campus wide
  • Educate department chairs and faculty on required procedures, responsibilities and obligations
  • Ensure deadlines are met
  • Communicate, educate and enact CLAS operating policies and procedures with all stakeholders
  • Identify and develop office efficiencies, processes and make improvements
  • Direct workflow to, and manage, administrative support staff
  • Cultivate strong working relationships with other units and offices on campus to enable smooth and accurate business processes
  • Plan and coordinate various events
  • Assist the dean, associate deans, and staff as needed

This position collaborates with staff in the Provost’s Office and works closely with Academic Deans and Directors, the President’s Office as well as the Office of Administration and Finance and Human Resources.    

In addition, the Senior Staff Assistant will be expected to display a commitment to undergraduate and/or graduate education, and possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.

Required Qualifications:

  • Bachelor’s degree by time of appointment
  • Excellent oral, interpersonal, and written communication skills
  • Ability to work at a high level of attention to detail, while maintaining accuracy
  • Excellent independent judgment including sensitivity to personal information and ability to maintain a high level of confidentiality
  • Ability to develop collegial working relationships with individuals at all organizational levels
  • Ability to work independently and as part of a team
  • Ability to be creative, flexible, self-motivated
  • Discretion, diplomacy, sound judgment in the performance of duties
  • Demonstrated ability to work with limited direction and with sensitive and confidential information 
  • Proficiency in operating a personal computer utilizing Windows based products and business software programs (Word, Excel, E-Mail, and PowerPoint)

Preferred Qualifications:

  • Two or more years administrative experience
  • Higher Education experience

To Apply:  Submit a cover letter addressing qualifications, curriculum vitae (CV)/resume, copies of unofficial transcripts for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically to: 

http://oswego.interviewexchange.com/candapply.jsp?JOBID=110893

If you have any questions about the position, please call or e-mail:

Patricia Clark, Search Committee Chair
315-312-2285
clas@oswego.edu

Files must be complete (all documents requested and required in the application instructions submitted) to be considered.  Official transcripts required at time of appointment.

Visa sponsorship not available for this position.

Description of Department:
The College of Liberal Arts and Sciences is the largest academic division of SUNY Oswego, with 18 academic departments, 19 interdisciplinary programs and other resources that include Rice Creek Field Station. Along with bachelor’s and master’s degree programs, the College of Arts and Sciences also is the academic home for undeclared students.

The College of Liberal Arts and Sciences has more than 200 faculty members and offers unique opportunities for hands-on learning, including summer undergraduate research opportunities.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of “Top Up-and-Coming Schools” in U.S. News “America’s Best Colleges” in 2010, a Kiplinger’s “Best College Value” for 2015, and a “Best Northeastern College” by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities. 

Additional information about SUNY Oswego can be found at www.oswego.edu.

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy, https://www.oswego.edu/title-ix/non-discrimination-policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986. 

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.   

For Campus Safety information, please see the Annual Security and Fire Report (Clery): https://www.oswego.edu/police/annual-report.

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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