UC San Diego — Chief Administrative Officer, Mathematics Department

Filing Deadline: Thu 3/21/2019
Salary Range: $104,150 – $129,400 /year

The UCSD Mathematics Department is a dynamic unit with 61 faculty, and approximately 330 additional positions in various instructional and research titles. These academics work on a broad range research funded from a diverse range of federal, state and private agencies. The department is comprised of 17 career staff, and 167 Master’s and Ph.D. students. All working together to generate high caliber research in a broad range of fields and provides an outstanding graduate program that attracts top-ranked students who contribute to the department’s academic reputation.

The department maintains a large undergraduate course of study that prepares pure and applied majors (over 2400) in Mathematics, as well as 57 other majors across the campus, with the strong fundamental background in mathematics needed to succeed in a variety of career options. The faculty are engaged in a vigorous research program with an average of 72 active awards in many interdisciplinary areas totaling approximately $20M/yr. and an instructional program that enrolls approximately 30,000 graduates and undergraduates per year. As the fundamental language of science, Mathematics is an essential intellectual tool required by a trained workforce to create the technological advances of the future.

The department is the home of The Center for Computational Mathematics (CCoM) consists of a broad and diverse group of faculty, researchers, and students, who share a common interest in the mathematical aspects of computation. And the home of the Director of the Mathematics Diagnostic Testing Project an intersegmental education project in California

With a dotted-line reporting relationship to the Assistant Dean in the division, incumbent serves as Chief Administrative Officer (CAO) and principal advisor to the Chair of a complex, interdisciplinary academic department engaged in research and offering B.A., B.S., M.A, M.S. and Ph.D. programs. The CAO is the principal advisor to the department chair and faculty regarding the development, implementation and assessment of short- and long-term strategic plans, budgets and financial performance.

The CAO is responsible for management, strategic planning and leadership of all administrative activities in the department including: fiscal management of departmental budgets, contracts, grants, and gifts from a variety of extramural sources; payroll; academic/staff/student human resources; labor relations, health and safety, administrative information systems, graduate and undergraduate student affairs; internal controls and risk management; and administrative computing.

The CAO oversees the management of computational laboratories, specialized subunits and the inventories of all departmental space and facilities, as well as their assignment, utilization, and safety procedures. Exercises maximum initiative and leadership within the parameters of Department and University policies and regulations to accomplish the goals and objectives of the Department.

  • Weekend/evening work may be necessary based upon department need.
  • Please submit a cover letter for a complete application.


  • Broad knowledge of the organization’s processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
  • Strong human resources management skills including understanding of issues working within a complex higher education organization such as UCSD.
  • Strong organization, problem solving, negotiation and decision making skills. Proven knowledge of development and public relations functions in an academic setting.
  • Demonstrated knowledge and experience in sponsored projects administration. Demonstrated knowledge of student affairs functions and educational support systems.
  • Proven knowledge and experience in space and facilities management including analysis, funding, design, construction and renovation of buildings and labs.
  • Ability to establish appropriate controls and operate effectively within a control environment. Knowledge of UC policies and procedures and knowledge of UCSD governance and organizational structures, departments, units and communication channels.
  • Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll. Knowledge of UC policies and procedures. Knowledge of and ability to implement proper risk management practices.
  • Strong verbal and written communication skills; ability to influence/persuade all levels of staff. Expertise in clarifying and resolving conflict situations. Effective oral and written communication skills including public speaking.
  • Skills in organization and customer service to effectively manage multiple important priorities. Ability to organize department work functions in an efficient and effective manner. Ability to understand, support and implement a consensual vision of the philosophy and goals of the department.
  • Knowledge in using computer software applications for accounting, work processing, databases, email, internet browsers and resources. Expertise in establishing and maintaining computer labs for a variety of research and teaching functions in computational science.
  • Skill to analyze large quantities of data (financial, space, workload) and in identifying objectives and constraints, and developing effective recommendations.
  • Skills to quickly evaluate complex issues and identify multiple options for resolution. Ability to manage difficult or problematic situations and manage multiple and complex priorities. Ability to use initiative, creativity and resourcefulness to accomplish duties.
  • Ability to view planning and operational issues in a comprehensive picture both in terms of current complexities and interactions and in long-term consequences. Ability to develop, implement and oversee information management systems.
  • Proven management and conflict resolution skills to effectively lead and motivate others. Understanding of ethical issues in a University setting and ability to instill and maintain appropriate standards of behavior and feedback.
  • Strong leadership skills and experience with ability to apply management principles, practices and techniques in the conduct of business for a large multi-discipline, public and privately funded academic research department.
  • Strong interpersonal and communication skills with ability to exercise tact, resourcefulness, good judgment, understanding and persuasion in interactions with a diverse university population. Ability to maintain confidentiality when required and/or appropriate.


  • A background check is required.

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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html