University of Dayton — Conference Services Coordinator

This position is a full time, 12-month position that will report to the Assistant Director of Housing Operations and Conference Services in Housing & Residence Life.

Responsibilities of the Conference Coordinator position include coordinating and maintaining camp and conference reservations. This entails conference coordination assistance, negotiating provided services, planning logistics, and contracting with Conference Services clients; and billing, budgeting, and database management. The Conference Coordinator will assist with facilitating conference staff training and may participate in the recruitment and selection of staff.

A successful candidate for this position must be able to demonstrate critical thinking skills, strong attention to detail, sound judgment, work independently and be able to communicate and collaborate effectively with various constituents across the University. Candidate must be willing to work nights and weekends as necessary.

Minimum Qualifications:

  • Bachelor’s degree in College Student Personnel, Higher Education, Business, or related field.
  • Minimum 1-2 years of experience in event planning/coordination, marketing or sales in a higher education setting (ie. Admissions, Alumni Relations, or similar)
  • Ability to pass a background check and fingerprinting for work with minors.
  • Demonstrated experience working with sensitive or confidential information.
  • Demonstrated ability to cultivate positive interpersonal relationships at work.
  • Demonstrated experience with a web editing tool.
  • Demonstrated experience using software to manage conference or events.
  • Demonstrated experience creating contracts and managing a contract change process.
  • Proven success at maintaining a high degree of accuracy and attention to detail in writing.
  • Demonstrated commitment to inclusion and diversity and demonstrated ability to work with an increasingly diverse campus community.
  • Demonstrated experience working in fast-paced environments or situations.
  • Demonstrated commitment to customer service.
  • Possession of strong oral and written skills.

Preferred Qualifications:

  • Master’s degree in College Student Personnel, Higher Education, Business, or related field.
  • Minimum 3-4 years of experience in marketing or sales in a higher education setting (ie. Admissions, Alumni Relations, or similar).
  • Demonstrated knowledge of ACCED-I, ACUHO-I and CAS standards for conference operations.
  • Demonstrated ability to apply knowledge of Catholic Higher Education to job responsibilities.
  • Demonstrated experience working with StarRez Conference Module.
  • Demonstrated professional development received in the use of Microsoft word, excel, and powerpoint.
  • Possession of strong organizational skills.
  • Possession of strong analytical skills.
  • Possession of strong problem solving skills.
  • Possession of strong interpersonal skills.

Applicants must be authorized to work in the US on a full time basis.


Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, females, protected veterans, individuals with disabilities, or on the basis of sexual orientation or gender identity.