Princeton University — Assistant Provost for Budget Planning & Analysis

Requisition # 2018-9409
Department Provost
Category Institutional Research and Planning
Full-Time / Part-Time Full-Time

The Assistant Provost for Budget Planning & Analysis serves as the deputy to the Vice Provost for Academic and Budget Planning and is part of the Academic and Budget Planning team within the Office of the Provost. This position, works on issues pertaining to budget management, position management, fund-raising stewardship, committee work and support, and other projects as assigned.


Core Responsibilities

Budget Management (35%). Evaluate budget requests from administrative and academic units. Oversee the collection, tracking, and follow-up associated with budget requests and commitments. Monitor uses of and balances in central and departmental/unit accounts to flag areas of opportunity and concern and inform requests for funding. Work with administrative officers and academic leaders to consider resource implications of new initiatives. Serve as thought partner within Provost Office and with leadership in Finance & Treasury on budget issues and improvements to the budget process. Foster open communication and relationships with administrative and academic units to support their needs and to anticipate issues requiring attention or intervention.

Analytical & Special Projects (25%). Provide leadership to ad-hoc projects, such as evaluating the budget and operational impact of enrollment expansion, implementing major strategic initiatives, and transitioning to an all-funds, multi-year budget planning orientation among units. Analyze financial and other information, including external benchmarks, to frame issues and support decision-making and planning. Identify trends and issues warranting attention by senior leadership. Develop set of key indicators pertaining to budget planning and effectiveness and create process for regular monitoring and reporting.

Position Management (15%). Evaluate requests from academic and administrative units for additions to staff by confirming the availability of funding, making recommendations to the Vice Provost and Provost for action, and monitoring overall pace of staff growth at University. Assist departments and units to assess administrative structures, processes, and staffing. Coordinate with the Budget Office and Human Resources to ensure consistent coding and tracking of position changes.

Committee Support (15%). Staff the Priorities Committee (which is responsible for presenting recommendations to the President and Trustees about the fee package, salary pools, and other additions to the budget) and the Provost Budget Group. Responsible for agenda planning, background materials, and ensuring the timely execution of action items.

Fund-raising Stewardship (10%). Provide recommendations to Provost for designating unrestricted institutional funds, such as bequests and trusts, and re-purposing underutilized funds.


Knowledge, Skills and Abilities

  • An analytical and data-informed approach to problem-solving and decision-making
  • Exceptional analytical skills, including those involving complex financial, budgetary, and political issues
  • Capacity to work independently and prioritize multiple complex projects simultaneously
  • Ability to lead by influence rather than line authority and gain credibility and confidence of broad group of constituents
  • Excellent organizational skills, attention to detail, and project management skills
  • Comfort with ambiguity and agility in responding to and leading through change, including a balance of persistence and patience
  • Effectiveness in collaboration and in teamwork, as evidenced by an ability to work with cabinet officers, faculty chairs, and other senior leaders across the University
  • Aptitude for developing and maintaining productive relationships with a wide range of University constituents – administrators, faculty, staff, students, and trustees
  • Excellent interpersonal, communication, and writing skills
  • Superior judgment, diplomacy, and discretion in handling sensitive information
  • Understanding of the University’s educational philosophy, administrative practices and procedures, curricula, and instructional programs and orients role in support of mission

Essential Qualifications

  • Bachelor’s degree required, master’s or doctorate preferred
  • Seven to nine years of relevant experience, preferably in higher education or similar organization
  • Experience with enterprise-level financial reporting systems

**For full consideration applicants must submit a cover letter.**

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade
ADM, 090

Standard Weekly Hours

Eligible for Overtime

Benefits Eligible

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver’s License Required

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