California Lutheran University — CHESS Program Director

CHESS Program Director

Position Category: Staff (Exempt)
FLSA: Exempt
FTE: 1.0
Location: Thousand Oaks

Basic Function:
Under general direction of the Dean of the College of Arts & Sciences, the Program Director provides leadership, oversight, and coordination of Project CHESS: Collaborative for Hispanics in Higher Education & Student Success, funded by a 5-year grant by the U.S. Department of Education Title V program. The Program Director provides administrative oversight of all program components; supervises Project Coordinator; develops program activity and events calendars; collaborates with Moorpark College Student Success and Support Supervisor and Counseling Department Chair; works within Academic Affairs division to ensure coordination and execution of all project activities; participates in professional development activities; monitors budget; ensures that evaluation protocols are adhered to by staff; develops system to track programs; works closely with the H.S.I. Director and the Director of Sponsored Research and Projects to identify and apply for grant funding; writes grants; prepares mid-year and final program reports, and other related duties.

Representative Duties:
Provide leadership, management and administrative direction for
The CHESS Title V grant; program oversight/compliance. E

Manage the CHESS grant budget; prepare annual budgets; authorize expenditure of funds ensuring the appropriate utilization of funds. E

Work closely and collaboratively with the CHESS Principal Investigator to accomplish project objectives; work closely with Faculty who serve as Learning Circle Chairs. E

Ensure that the CHESS complies with all institutional and federal guidelines, policies, and regulations. E

Serve as Liaison to Title V office on matters concerning the CHESS Program. E

Orchestrate the cross-institutional faculty meetings, workshops, and check-ins in consultation with the CHESS Principal Investigator. E

Assemble a Committee to conduct the faculty redesign workshop selection processes. E

Develop and implement an evaluation program that tracks faculty redesign progress towards objectives. E

Collaborate with campus programs to enhance program offerings for participants; seek strategies to increase efficiencies and eliminate duplicate efforts. E

Collaborate with the Office of Sponsored Research & Projects on grant development and submissions. E

Work with the Business Office on account reconciliation, budget changes, etc.; collaborate with Grant Accounting and Business staff to ensure proper disbursement of faculty stipends, travel stipends, and participation certificates. E

Devise evaluation and monitoring strategies to properly assess outcomes; collect and review periodic reports from Faculty Mentors. E

Prepare semi-annual and annual program and financial reports; prepare all grant fiscal and progress reports as required. E

Program Implementation; program administration; program evaluation and reporting; public relations. E

Develop systems to keep University informed of program activities. E

Work with University Marketing and Website teams to produce information materials in print and online. E

Represent Cal Lutheran and the CHESS Program at conferences and events. E

Staff Supervision and professional development; supervise, direct and evaluate CHESS staff. E

Interprets and ensures compliance with University policies, the Education Department General Administrative Regulations (EDGAR), the Government Performance and Results Act (GERPA), and the General Educational Provisions Act (GEPA). E

Keep abreast of current trends and practices in serving students underrepresented in undergraduate education. E

Perform all other duties as assigned.
E= Essential Duties

Knowledge Of:
Barriers to academic achievement unique to low-income, first generation, and minority student populations and strategies to overcome such barriers
Basic concepts and principles of research design
Personnel management
Problem solving techniques
Program development, management, and evaluation
Grant management
Outreach and recruitment of faculty
Budget preparation and management
Diverse populations of students
Issues surrounding socioeconomic, cultural, sexual orientation, religious, ability, and ethnic diversity both nationally and internationally
University academic policies
Cal Lutheran graduation requirements; Admission requirements for graduate school
Basic research methods and writing techniques.
University mission, goals, and objectives.
Oral and written communication skills; Public speaking techniques.
Reconciliation processes and conflict resolution.
Strong interpersonal skills
Event planning and organizational skills.
Computer skills in Word, Power point, Excel, database systems, and internet searches.
U.S Department of Education Federal Regulations as it relates to Title V

Ability To:
Create a culture of excellence, focused on research, publishing, and doctoral degree attainment
Supervise, train evaluate, and direct the work of others.
Analyze, interpret, and report data.
Maintain sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds in a university.
Work collaboratively with others to foster university-wide partnerships to promote equitable outcomes for all faculty.
Prepare clear and concise reports.
Plan program activities for CHESS Program.
Develop and deliver oral presentations.
Communicate effectively both orally and in writing.
Organize and schedule work.
Maintain accurate budget records and fiscal management
Operate a computer and other office equipment.
Interpret U.S Department of Education Federal Regulations.
Manage CHESS Program budget.

Minimum Qualifications:
Any combination equivalent to: A Graduate degree in Higher Education Administration/College Student Personnel or a related discipline and five years of
experience in research, instructional management and/or project management, with proficiency in grant management and experience supporting a diverse populations of students.

Preferred Qualifications:
Cal Lutheran has recently become a Hispanic Serving Institution (HSI) and is seeking candidates with a demonstrated commitment to and success working in diverse, multi-cultural and multi-racial communities.

Prior experience with the Title V grant as a participant, staff member, faculty mentor, or administrator.

Experience demonstrating the utilization of effective practices supporting the enrollment of low-income, first-generation, and/or underrepresented university students into post-baccalaureate

Experience succeeding and overcoming the disadvantages and circumstances like those of the targeted population served by the CHESS Program.
Experience developing and implementing special projects and/or programs. Administrative or supervisory experience.

Licenses and Other Requirements:

Physical Abilities:
Dexterity of hands and finger to operate a computer keyboard; seeing to read and review data for accuracy and prepare records and reports; bending at the waist, kneeling or crouching; and reaching overhead, above the shoulders and horizontally to retrieve and store files, supplies and other materials; lifting light objects; staff and public; sitting or standing for extended periods of time.

Working Environment:
Office environment; constant interruptions and distractions

Posting Number: Staff001102018
Number of Vacancies: 1
Desired Start Date: 01/07/2019
Position End Date:
Open Date: 10/15/2018
Close Date: 11/4/2018
Open Until Filled: No

Application Procedure/Special Instructions:

To apply, visit

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.