University of Tennessee at Martin — Coordinator of Intramural and Sports Club

THE UNIVERSITY OF TENNESSEE AT MARTIN
The Office of Campus Recreation
Coordinator of Intramural and Sports Clubs

The Intramural Coordinator is responsible for developing all facets of a comprehensive collegiate intramural and sports club program, including a diverse and dynamic calendar of activities that meet the needs and desires of the campus, as well as operations and staffing aspects of the program. The Coordinator serves as a key team member whose contributions assist in the achievement of organizational goals. 

Responsibilities: 

  1. Responsible for the planning, organization, and administration of the intramural and sports club program which includes recruiting, supervising, training, scheduling, disciplining, and evaluating students.
  2. Responsible for the day to day management and supervision of intramural & sport club participants, supervisors, officials, scorekeepers, field crew and playing areas. 
  3. Ensure the intramural & sport club areas and programs are properly staffed. 
  4. Develop and implement detailed official’s training program and evaluate officials on a weekly basis to ensure proper progression and development.
  5. Conduct captain’s meetings before league play.
  6. Serve as point of contact for intramural staff, team captains, and participants. 
  7. Ensure proper enforcement of policy manual and event rules, including all forms, waivers & releases, score sheets, participation records, etc.
  8. Ensure all staff are certified and trained in emergency procedures and skills required of their position.
  9. Identify and evaluate patron needs through verbal & written communication and resolve patron issues and concerns.
  10. Compile monthly & annual reports on daily attendance for the intramural and sports clubs program in addition to doing equipment inventory.  
  11. Perform administrative tasks to support program delivery (i.e. student staff schedules and time sheets, intramural logs, field maintenance logs and expense reports).
  12. Prepare, coordinate, and distribute publicity for intramural and sports club programs.
  13. Develop and enforce policies and procedures governing the conduct of participants and staff. 
  14. Manage billing and collection of intramural and sports club fees.
  15. Develop, present and implement on-going staff development training programs and safety/risk management policies.
  16. Regularly inspect program areas and equipment for possible problems or improvement.
  17. Work in coordination with university grounds crew to ensure all areas are in proper playing condition.
  18. Supervise facility, individuals and groups for proper eligibility, facility safety and emergency response along with evaluating and reviewing policies and procedures for supervision of groups and facilities.
  19. Develop student learning outcomes and assist with Campus Recreation assessment on programming, education and activities.
  20. Collect, analyze, and report information to be used for university-level reports or briefings; prepares reviews and edits various annual and periodic reports and proposals as well as relevant sections of various institutional, division and department publications.
  21. Provide relative data in reference to Campus Recreation that can be used for assessment and decision making.
  22. Serve on Division, University and Community committees as assigned. 
  23. Assist Campus Recreation with developing division wide initiatives to enhance student learning and improve the student experience.
  24. Other duties as assigned.

Minimum Qualifications:

  1. Bachelor’s degree in the area of recreation, physical education, sports management, exercise science or related field.  
  2. Minimum two years of work experience in a recreation or athletic setting and experience in supervision of facility and program management.
  3. Demonstrated leadership and organizational skills with the ability to manage change and direct student employees.  
  4. Strong interpersonal skills, ability to multi-task, organize, and plan effectively.  
  5. Effective verbal and written communication skills.  
  6. Excellent computer skills with the capacity to promptly learn new computer software programs relevant to the proper management of the department.  
  7. Excellent problem solving, decision making, and negotiation skills in a complex environment.
  8. Ability to work with a diverse group of people and the skills to deal with the public in a prompt, professional and courteous manner. 
  9. Ability to work nights and some weekends. 
  10. Ability to work independently and as a member of a team.

Preferred Qualifications: 

  1. Strong background in officiating. 
  2. Experience in the area of field maintenance and upkeep. 
  3. Certified in American Red Cross CPR, AED, & First Aid

Application: All applications for this position must be submitted through the University of Tennessee at Martin Human Resources department website. The posting for the position can be found here: https://ut.taleo.net/careersection/ut_martin/jobsearch.ftl?lang=en 

Salary range is commensurate with experience. The University of Tennessee is an EEO/AA/Title VI/Title IX/ Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Position begins on August 1, 2018. Review of applications will begin immediately and preference given to those who apply before June 15. Candidates should attach a cover letter and resume to the electronic application.  

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