State University of New York at Oswego — Assistant Registrar

The Registrar’s Office at the State University of New York at Oswego invites applications for an Assistant Registrar position.

Posting Date: June 20, 2018

Review Date:  Review of applications will begin immediately and will continue until the position is filled. 

Benefit Information: The State University of New York provides an excellent benefit package.  For more information on benefits for full-time United University Professions (UUP) professional staff, visit: or 

Date of Appointment: As Soon As Possible

Description of Responsibilities:
The Assistant Registrar administers system operations in support of course offerings, classroom scheduling and registration and is responsible for ensuring adherence to academic rules through proper student system set-up, efficient and accurate office procedures, and data integrity verifications.  

The Assistant Registrar must work collaboratively with various constituents across campus encompassing all levels of academic, student affairs, events management, facilities and other non-academic units.

Specific Duties include:

  • Maintain master course file information
  • Responsible for Beginning of Term system set-ups and maintenance
  • Coordinate Course Building activity for all semesters and parts of term
  • Schedule Classrooms and exams, building and maintaining physical space data in coordination with architects, CTS and Campus Life
  • Oversee Front Desk (public service) operations, including service for walk-in, phone and email inquiries
  • Verify Registration activity and ensure adherence to college policies
  • Submission of required enrollment-related files and reports
  • Contribute to maintenance of office production schedule

In addition, will be expected to display a commitment to undergraduate and/or graduate education, and possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.

Required Qualifications:

  • Bachelor’s Degree 
  • Three years’ experience with academic policy, procedures and practices
  • Experience in course building, classroom scheduling, registration, and other areas of a full-service Registrar’s Office
  • Thorough understanding of and experience with a student information system (Banner preferred).
  • Excellent organizational, administrative, communication, leadership, and decision-making 
  • The ability to work both independently and in a team setting

Preferred Qualifications:

  • Advanced skills in data management and manipulation
  • Experience with Banner Document Management, Degree Works or third-party higher education service providers
  • Demonstrable experience in system implementation, process improvement and innovation.
  • Working knowledge of data query tool(s) and/or language(s)

To Apply:  Submit a cover letter addressing qualifications, resume, copies of unofficial transcripts for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically to:

If you have any questions about the position, please call or e-mail:

Jennifer Knapp, Search Committee Chair
315 312 6612

Official transcripts are required prior to hiring.  Files must be complete to be considered.

Visa sponsorship not available for this position.

Description of Department:  The Office of the Registrar is a full-service Registrar’s Office servicing the needs of faculty, staff, students, alumni and external agencies. The office strives to advance the state of the profession via continual improvement, providing excellent service experiences through the use of best of class technologies and excellent service to our constituents.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of “Top Up-and-Coming Schools” in U.S. News “America’s Best Colleges” in 2010, a Kiplinger’s “Best College Value” for 2015, and a “Best Northeastern College” by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities. 

Additional information about SUNY Oswego can be found at

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students.  We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy,

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986. 

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing   

For Campus Safety information, please see the Annual Security and Fire Report (Clery) on the Human Resources Website:

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Further policy details, including education and cessation resources, can be found at:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at