Mills College — Associate VP for Finance & Assistant Treasurer

Reports to: Vice President for Finance & Administration/Treasurer
Direct Reports: Finance Information Systems and Applications Administrator
Manager of Accounting & Financial Reporting
Manager of Financial Operations
Manager of Grants and Restricted Funds

Summary of Position:
The Associate VP for Finance & Assistant Treasurer is responsible for the overall accounting and financial reporting operations of the College including: audit and financial statement preparation, IRS 990 tax return preparation, endowment pool accounting, financial reporting and analysis, regulatory, GAAP and tax compliance in support of the financial and business service functions of the College. The Associate VP for Finance & Assistant Treasurer is also responsible for assisting in the development of the annual operating budget, Federal grant compliance and the business office operations of the College which is comprised of the cash receipt function (Cashier) and Accounts Payable.

Essential Job Functions:

  • Oversee all accounting and financial reporting.
  • Oversee annual financial statement and Federal Funds A-133 audits.
  • Oversee preparation of the annual IRS 990 and state 199 tax returns, working with outside tax accountants.
  • Monitor and project operating cash flow. Manage excess operating cash to obtain optimum interest revenue and arrange for line of credit borrowing when needed.
  • Oversee electronic cash receipt and cash disbursement processing and accounting.
  • Maintain the general ledger chart of accounts.
  • Oversee complex accounting transactions in the endowment funds (including unitization of the endowment pool), plant funds, gift and grant funds and deferred gift funds.
  • Prepare various financial analyses, benchmarking, and financial reports for internal and external parties, including financial reporting to the Finance, Audit, and Investment Committees of the Board and required reporting to external banks, agencies and the Federal government.
  • Prepare various projections and models to assist in the preparation of the annual operating budget.
  • Coordinate the entry of the complete annual operating budget detail into the accounting system (Banner) and reconcile to budget approved by the board.
  • Maintain and monitor the College’s operating budget on a monthly basis.
  • Coordinate monthly and year-end closings.
  • Prepare quarterly revenue and expense forecasts.
  • Oversee execution of investment transactions (redemptions and purchases) approved by the Investment Committee of the board.
  • Review and distribute monthly operating budget reports to College departments and the College Officers.
  • Establish and maintain financial systems and controls which ensure the integrity of all systems, processes and data
  • Develop and assist in developing policies related to fiscal management as needed, and train personnel on policies and procedures.

Additional Duties and Responsibilities:

  • Document procedures & internal controls.
  • Oversee annual filings of annuity statement to Department of Insurance, College property tax exemption claim, Environmental fee return, the State charitable registrations.
  • Influence and manage positive and effective cross-functional relationships with co-workers, Department and Program Managers, vendors, students and all Mills community members within a diverse multi-cultural environment.
  • Perform other projects/duties as needed.

Required Knowledge, Skills, and Abilities:

  • Thorough knowledge of GAAP (Generally Accepted Accounting Principles) and accounting and reporting standards in private higher education.
  • Demonstrated knowledge of IRS compliance and reporting issues pertaining to private higher education institutions, including preparation of 990 tax returns.
  • Knowledge of federal award regulations, in particular A-21, A-110 and A-133.
  • Knowledge of restricted gift accounting and reporting requirements, specifically FASB, Statement No. 116. Knowledge of pledge accounting, deferred gift accounting.
  • Knowledge of state endowment UPMIFA law (Uniform Prudent Management of Institutional Funds Act). Knowledge of endowment pool unitization and endowment payout calculations
  • Knowledge tax-exempt bond accounting and compliance.
  • Knowledge of private higher education business models and key operating metrics.
  • Ability to develop operating budget models and projections.
  • Knowledge of integrated financial software packages with preference for Banner, an Ellucian higher education ERP.
  • Ability to create charts and graphs using Power Point and various other software applications to display financial and other information.
  • Proficiency in interpreting and translating regulatory requirements into proposed new/revised policy and procedures.
  • Understanding of concepts, principles and practices of donor relations and gift stewardship as well as funding agency relations and compliance requirements.
  • Proven ability to multi-task and remain flexible to accommodate changing operational needs.
  • Demonstrated problem solving, decision-making and analytical skills. Ability to anticipate impact of decisions/actions on other operating areas.
  • Demonstrated project management skills.
  • High proficiency with Microsoft Office Suite, specifically Excel and MS Access.
  • Ability to understand and develop Departmental goals to fit within College-wide strategic initiatives.
  • Exhibit strong customer service orientation for all levels of College constituencies and members of the public.
  • Demonstrated experience developing and implementing policies, procedures, and best practices; training others regarding those policies; and overcoming resistance to change.
  • Clear and effective written and verbal communication skills.
  • Strong professional ethics and discretion.

Education and Training:

  • Bachelor’s Degree in accounting, finance or related field required; Master’s Degree preferred.
  • CPA and higher education auditing experience preferred.
  • Experience with private higher education financial statement and A-133 audits.
  • 8+ years of proven high- level accounting technical experience including the areas of fund accounting, general ledger, investments, contribution, deferred gift, endowment accounting, and grant accounting, in a private higher education setting.

Physical, Mental and Environmental Demands:
The incumbent will often spend long hours sitting at and using the computer to retrieve, enter, manage, and review data. Lengthy accounting, compliance and taxation guidelines must often be read and interpreted for application to the college’s circumstances. Individuals within and outside the college need to be communicated with regarding complex accounting and tax issues. There are a number of deadlines associated with this position, which may cause stress.

This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.

This is an exempt, full-time/part-time] position with an FTE of 1.0. Salary is commensurate with experience and includes an excellent benefits package including medical/dental/vision/life/LTD insurance and 403(b) retirement plan, 22 days of vacation per year, 12 sick days and paid holidays. Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, accident insurance and legal-assistance insurance.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills’ non-discrimination policy, please go to

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