Loyola University Chicago — Registrar and Director of Registration and Records

Loyola University Chicago, a private university founded in 1870 as St. Ignatius College, is one of the nation’s largest Jesuit, Catholic Universities and the only one located in Chicago. Loyola University Chicago comprises four campuses: Lake Shore (LSC), Water Tower (WTC), Health Sciences (HSC), and the John Felice Rome Center in Italy, and it is home to 13 schools, colleges, and institutes: Quinlan School of Business, Marcella Niehoff School of Nursing, Stritch School of Medicine, College of Arts and Sciences, School of Communication, School of Continuing and Professional Studies, School of Education, School of Law, School of Social Work, Graduate School, Institute of Pastoral Studies, Institute of Environmental Sustainability, and Arrupe College of Loyola University Chicago. Loyola also features course locations in Ho Chi Minh City, Vietnam; Vernon Hills, Illinois; and a Retreat and Ecology Campus in Woodstock, Illinois.

As a Jesuit Catholic university, Loyolans are stewards of their Catholic tradition and unique Ignatian heritage. The mission at Loyola University Chicago: “We are Chicago’s Jesuit university: a diverse community seeking God in all things and working to expand knowledge in the service of humanity through learning, justice, and faith”, defines their roots, their ways of proceeding and the outcomes they strive to achieve. Loyola University Chicago is the school of choice for those who wish to seek new knowledge in the service of humanity in a world-renowned urban center as members of a diverse learning community that values freedom of inquiry, the pursuit of truth, and care for others.

Reporting to the Associate Provost for Finance and Operations, the Registrar and Director of Registration and Records oversees a portfolio of responsibilities with a focus on advancing academic initiatives, supporting the academic enterprise through its strong and collaborative relationship with the Office of the Provost, and promoting the overall mission of the University. The Registrar manages a complex organization—overseeing all operational, personnel, policy, and information technologies within the office, and serving as a leader within the division. The Registrar provides information and actionable data to shape institutional and divisional discussions, trends, policies, processes, security, and strategic practices in support and advancement of the academic mission. The position provides leadership and oversight to all aspects of the Office of Registration and Records including curriculum management, data accuracy and integrity, operational efficiency, registration, course scheduling, classroom scheduling, course evaluations, data custodian/data steward of academic records, enrollment verification, and utilization, grade processing, university degree requirements, degree audit and certification, transcript evaluation and processing, and active support of the University’s PeopleSoft student information system. The registrar must also be knowledgeable about various systems that interface with student data and ensure that the interfacing of data adheres to FERPA/HIPAA compliance. The Registrar will be expected to have an understanding of other regulations that impact the systems and services provided by the Office of Registration and Records (e.g., ADA, Americans with Disabilities Act). 

A master’s degree with significant documented progressively responsible experience in registrar related duties within a higher education institution are required. The ideal candidate will possess strong analytical, interpersonal, written, and oral communication skills; be a proven collaborative decision maker and work well under pressure; demonstrate knowledge and understanding of complex information and computer systems, various software applications, and data infrastructures; possess knowledge of federal regulations, including FERPA, national trends, and current research and best practices in the field of registration and records; possess considerable change management and project management skills including the ability to organize, prioritize, manage, and analyze large amounts of data. 

The successful candidate will demonstrate a proven record of developing relationships and building rapport with internal and external academic and administrative constituencies, as well as the ability to lead the development of the academic infrastructure, to include secure administrative systems for maintenance and reporting of student and course information; develop and administer university academic and administrative policies affecting students and courses; manage a dynamic team of three direct reports and a total of 16 staff members, overseeing all training, supervision, professional development and evaluation of staff to ensure a climate of collaboration and teamwork. 

The successful candidate must maintain a forward-looking vision, possess an unwavering commitment to superior customer service, and be dedicated to developing a cohesive and resourceful team within the context of Loyola’s Catholic, Jesuit mission. Extensive knowledge of and expertise with enterprise-wide student information systems and emerging information technologies, along with demonstrated experience in developing and utilizing that technology in a very complex college/university setting with multiple campuses and academic programs, will be expected of the Registrar and Director of Registration and Records. Previous experience with the PeopleSoft student information system will be a plus.

Review of applications will begin June 1, 2018 and continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at www.spelmanjohnson.com/open-positions. Nominations for this position may be emailed to Kendra E. Dane at ked@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Visit the Loyola University Chicago website at www.luc.edu

Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.

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