University of Connecticut — Administrative Services Specialist 2 (UCP 4)

Posting Title: Administrative Services Specialist 2 (UCP 4)

The University of Connecticut School of Law, located in Hartford, is seeking a full-time Administrative Services Specialist 2 for its Business Services Office. Working under general supervision, the Administrative Services Specialist 2 reports to the School of Law’s Finance Director and works in the One Stop Student Services Center. Primary job responsibilities are to act as a regional campus Bursar for the School of Law, administer Special Payroll for the campus, and provide financial support to the Law School’s Business Services Office. The incumbent in this position is expected to independently resolve a variety of problems of ordinary difficulty, based on knowledge of the procedures, practices and past experience.

DUTIES AND RESPONSIBILITIES

  • Responsible for billing students according to established University policy and regulations that includes receiving, collecting, recording and depositing all monies related to payment of fee bills; reconciles and makes adjustments to student accounts within prescribed limits.
  • Provides financial assistance for matters related to student billing, financial aid, accounts receivable/payable, purchasing and special payroll. Processes transactions for invoices, purchases and accounts payable; creates departmental requisitions; and maintains records.
  • Serves as a primary Special Payroll resource for Law School faculty, staff and other University departments and is responsible for administering Special Payroll, including the review and acceptance of required documentation, preparing Special Payroll authorization requests and processing all transactions.
  • Maintains and monitors financial records and accounts for each unit or cost center. Assists in developing, managing and maintaining budgetary control over approved departmental and unit budgets. Prepares statistical and historical reports for supervisor’s information and for inclusion in departmental reports.
  • Serves as a resource to students, staff, faculty and others regarding Business Services Office and University policies and procedures. Communicates and interacts with other University departments, other state agencies, students and external offices.
  • Performs office management duties; processes administrative paperwork; reviews paperwork for accuracy and completeness. Monitors operating procedures for efficiency, effectiveness and compliance with policies, procedures and regulations; updates, documents and implements approved changes to procedures.

MINIMUM QUALIFICATIONS

  1. Associate’s degree in accounting, business administration or related field or an equivalent combination of experience and education.
  2. Three (3) to five (5) years related work experience.
  3. Knowledge of financial management practices and procedures.
  4. Knowledge of methods and techniques required in collecting and accounting for money.
  5. Excellent organizational, interpersonal, written and oral communication skills.
  6. Ability to work with and provide effective customer service to individuals and groups from diverse backgrounds, cultures and locations.
  7. Ability to work independently and exercise sound judgment.
  8. Working knowledge of MS Office.

PREFERRED QUALIFICATIONS

  1. Bachelor’s degree in accounting, business administration or related field.
  2. Five (5) or more years’ professional work experience in accounts payable, receivable, purchasing, and payroll.
  3. Experience performing bursar-related job duties and functions.
  4. Experience in financial management, record keeping and reporting.
  5. Demonstrated experience Kuali Financial Systems (KFS), Peoplesoft and Core-CT.
  6. Experience initiating and submitting Special Payroll Authorization Requests.
  7. Experience working in a higher education setting.
  8. Demonstrated ability or experience supervising staff.

APPOINTMENT TERMS
This is a full-time permanent position located at the Law School in Hartford. Salary will be in the low to mid-forties. This positon offers an excellent healthcare and retirement benefits.

TO APPLY
Interested applicants, please upload a cover letter, resume and contact information for three professional references via UConn Jobs, www.jobs.uconn.edu, Staff Positions. Address correspondence to Donna Gionfriddo, and include Search# 2018347. Screening will begin immediately. Priority will be given to applications received by February 23, 2018. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2018347)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on February 23, 2018.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

PI100918740

APPLY NOW: http://www.jobs.uconn.edu

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