Harvard University — Executive Assistant, Harvard Kennedy School

Harvard University

28-Nov-2017
Executive Assistant
Harvard Kennedy School
44168BR

Duties & Responsibilities
Reporting to the Executive Dean, provides high level support for the Executive Dean including complex administrative duties with the highest degree of confidentiality and judgment, as well as strong communication and customer service skills. Manages complex, busy calendar for the Executive Dean and coordinates a variety of senior level meetings including meetings of Executive Directors and department heads. Arranges travel. Establishes and maintains filing systems, including online and offsite file storage. Updates Executive Dean’s intranet page. Orders supplies, maintains office equipment, and processes financial transactions, including PCard reconciliations, reimbursements, and invoice payments. Performs general office management functions.

Responds to the Executive Dean’s correspondence and invitations as directed. Composes and edits letters, presentations, and memos. Answers, screens and refers incoming phone calls and greets visitors. Ensures timely collection and production of the Executive Dean’s briefing materials. Works collaboratively with other departments across the School.

Researches sites and plans a series of events throughout the year including the Executive Dean’s Coffee series, dinners and offsite meetings. Works on a variety of projects as directed by the Executive Dean.

Performs other duties as necessary.

Basic Qualifications
3 or more years of experience providing administrative support.
Additional Qualifications

  • College degree preferred.
  • Strong computer skills including Word, PowerPoint, and Excel.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to maintain confidentiality and exercise discretion.
  • Demonstrated ability to manage work in a paperless environment.
  • Must enjoy working in a fast-paced environment, work well under pressure and be able to prioritize work.
  • Excellent organizational and interpersonal skills, tact, poise and the ability to handle complex, confidential issues required.
  • Dedicated team player with strong customer service orientation and sense of humor.
  • Experience working at Harvard preferred.

Additional Information
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Job Function
General Administration

Sub Unit
————

Location
USA – MA – Cambridge

Department
Executive Dean’s Office

Time Status
Full-time

Union
99 – Non-Union, Confidential Non-Ex

Salary Grade
054

Pre-Employment Screening
Identity

Schedule

M-F, 8:30 a.m.-4:30 p.m.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.

PI100390466

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