University of Denver — Grants Administrator, Graduate School Of Professional Psychology

The University of Denver (DU) is a top ranked university in a thriving city at the base of the Rocky Mountains. The Graduate School of Professional Psychology (GSPP) at DU was created in 1976 to house one of the first PsyD programs in the country, under the Vail training model (practitioner-scholar). The PsyD program has been continuously accredited by the American Psychological Association since 1979. In addition to its generalized training, the PsyD is developing Specialties in Latinx Psychology, Military Psychology, Oncology Psychology, Infant and Early Childhood Mental Health, and Substance Use Disorder. Furthermore, GSPP provides four specialized master’s programs: sport coaching, sport and performance psychology, forensic psychology, and international disaster psychology. The School also has an exclusively affiliated, APA internship consortium and several in-house psychology training clinics that serve the community. As a professional college, GSPP is focused on high level integration of applied practice, theory, research, and scholarship. All programs provide comprehensive training for applied work within an academic environment of cooperation and collaboration that fosters critical thinking and self-determined functioning; we are committed to providing cultural competence for all our students. We use our knowledge of multiculturalism and individual differences to make our program as welcoming and inclusive as we can to all students, staff, and faculty. GSPP is a collegial atmosphere with significant opportunities for collaboration and innovation. We are committed to building a diverse and inclusive educational environment and encourage applications from individuals with marginalized identities.

Position Summary
The Grants Administrator provides support to the Graduate School of Professional Psychology for all pre- and post-award activities for external grants and contracts. This position is accountable for applying for and bringing in additional grants for the Graduate School of Professional Psychology. The Grants Administrator is responsible for advancing the research, service, and program agenda of the college, departments, and individual faculty members and their graduate students by providing support and mentorship for every phase of the proposal preparation process, including proactively identifying appropriate sources of funding and assisting with developing, writing, submitting, and managing proposals and budgets.

The Grants Administrator must maintain a strong working knowledge of both internal policies and procedures as well as policies and procedures for common funding sources and federal grant submissions. Strong data management and writing skills are required in order to articulate GSPP’s case for support and manage post-award program evaluation and reporting. As the Grants Administrator will liaise closely with GSPP faculty, staff, and individuals in the offices of Advancement and the Office of Research and Sponsored Programs, success in this role will require strong collaboration and communication skills. Throughout the pre- and post-award process, the Grant Administrator advises principal investigators on University policies and processes related to personnel, records and financial transactions and supports the development of compliant and efficient systems for grant management. This position is part of the Business

Operations Team at the Graduate School of Professional Psychology and reports to the Director of Business and Operations. Schedule may be flexible with some remote or community-based work.

Essential Functions

  • Proactively identifies appropriate sources of funding for GSPP’s programs.
  • Analyzes data related to GSPP’s programs to help faculty make a compelling case for support.
  • Manages the writing, budget development, and submission of proposals in collaboration with faculty and staff.
  • Advises faculty on guidelines and requirements for submission to common funding sources, and researches or clarifies guidelines as needed. Provides internal documents requested by agencies.
  • Advises faculty on University processes related to grant submission, personnel, and financial transactions. Facilitates completion of necessary forms and approvals.
  • Liaises closely with appropriate personnel in the Office of Research and Sponsored Programs, University Advancement, and other departments as needed.
  • Works closely with GSPP and University staff to ensure cost-share, time buyout, space requirements or other impacts are understood and can be accommodated
  • Develops or identifies resources to assist faculty with development of successful proposals that adhere to University best practices.
  • Ability to comprehend contractual documents.


  • Negotiates terms and conditions of grants, contracts and subcontracts with sponsors and subcontractors to assure compliance with federal regulations and university policies and procedures.
  • Prepares agreements, obtaining departmental approvals for institutional signatures.
  • Develops detailed post-award plans for each grant to ensure compliance with University and sponsoring agency policies and reporting.
  • Monitors milestones and deliverables and works with faculty and staff to satisfy sponsor requirements.
  • Conducts data analysis and program evaluation to support reporting requirements.
  • Provides regular budget review and analysis to principal investigators / project leaders and collaborates on necessary budget modifications.
  • In collaboration with the business and operations team members, manages all grant or project related personnel, financial, and reporting transactions including searches, hiring, payroll, separations, direct pays, salary allocations, purchase orders, sub-awards, journal entries, grant timesheets, effort certifications, supporting documentation, and document retention.
  • Liaises with appropriate personnel in the Office of Research and Sponsored Programs, University Advancement, and other departments as needed.
  • Develops or identifies resources to assist faculty and staff with successful grant reporting.

Required Qualifications

  • Bachelor’s degree in Psychology, Education, Public Administration, Finance, or a related field or combination of experience and education.
  • 2-4 years of experience working with pre- and post-award grant or sponsored project development, writing, or administration.

Preferred Qualifications

  • Master’s degree
  • 4-8 years of experience working with pre- and post-award grant or sponsored project development, writing, or administration.
  • Knowledge and practical application of accounting principles and federal/state regulations, such as State of Colorado guidelines, relevant OMB Circulars, and Federal Acquisition Regulations.

Work Schedule
Typical schedule 8:30-4 with possibility of flexible or remote work

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) Friday, January 5, 2018.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. For questions about this position, please contact Liz McKinney at

Please include the following documents with your application:

  • Resume
  • Cover Letter

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.