College of Staten Island (CUNY) — Confidential Executive Officer, Office of the Provost

Job ID: 17420
Full/Part Time: Full-Time
Regular/Temporary: Regular

Reporting to the Provost and Senior Vice President for Academic Affairs, including the CUNY Title Overview, the Confidential Executive Officer duties include:

  • Coordinates and oversees executive and faculty searches and hiring within the Division of Academic Affairs.
  • Has signatory responsibility for the Provost on internal documents related to personnel actions.
  • Manages the E-Chancellor’s Reporting systems and works closely with CUNY Central on issues relating to Instructional and Professional Staff.
  • Manages the Personnel and Budget Committee of the College including oversight, review, and implementation of all actions related to instructional staff appointments, reappointments, tenures, leave of absence, promotion, and professional development leaves.
  • Provides support to the Provost Office to ensure the integrity and excellence of academic programs.  Responds to inquiries and provides assistance to Deans and Department Chairs in matters related to the PSC-CUNY contract, Bylaws of the City University of New York, and the College’s Governance Plan.  Interacts with CUNY Central offices as necessary to ensure accurate interpretation of the contract and CUNY Bylaws.
  • Represents the Provost at off-campus professional development workshops and courses to bring information back to campus to train colleagues in the implementation and application of new programs and/or procedures.
  • Serves as a trainer in the CUNYfirst system and works closely with the Office of Human Resources and CUNY Central in the implementation and management of the system.
  • Serves as the liaison between department chairs, the Office of the Provost, the Office of the President, and the Office of Human Resources in all personnel matters relating to the instructional staff.
  • Works closely with appropriate personnel in Division and School Deans’ offices to ensure effective tracking and recording of faculty workload.
  • Works closely with the Associate Provost for Graduate Studies, Research and Institutional Effectiveness to establish and administer policies on Graduate Assistant appointments, teaching assignments, classroom observations, and funding.
  • Works closely with the Office of Human Resources to ensure that actions for the Chancellor’s University Report are submitted accurately and in a timely manner.
  • Works closely with the Office of the President, Vice Presidents, and Deans, the Office of Legal Affairs, as well as the Budget, Human Resources, and Diversity and Compliance Offices, to assure that high-priority projects within the Division of Academic Affairs are accomplished and assesses the outcomes.
  • Performs related duties as assigned.

QUALIFICATIONS
Bachelor’s degree and eight years’ related experience required.

Preferred qualifications include:

  • Master’s degree preferred.
  • Experience in Office Management and Senior Executive support preferred.
  • Ability to multitask in a high profile area where confidentiality is of utmost importance.
  • Excellent organizational skills:  well organized, accurate and detail oriented.
  • Demonstrated ability to interpret College policies and procedures preferred.
  • Office, payroll and budget management experience preferred.
  • Experience working with personnel and contract issues.
  • Excellent computer skills (Word, Excel, PowerPoint, Outlook).
  • Excellent interpersonal skills and customer service orientation highly desired.
  • Exceptional communication, project management, and problem solving skills
  • Demonstrated capacity to work well independently and as a team member.

CUNY TITLE
Higher Education Officer

FLSA
Non-exempt

COMPENSATION AND BENEFITS
Salary commensurate with education and experience.

HOW TO APPLY
To apply, please visit http://cuny.jobs/ and enter the Job ID# in the “What” section field.  Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.

CLOSING DATE
November 1, 2017

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