Old Dominion University — University Registrar

Old Dominion University (ODU) is seeking applications for the position of University Registrar. ODU is located in Norfolk, Virginia, a vibrant metropolitan region of coastal Virginia. The institution is a state-assisted, Carnegie doctoral/research-extensive institution with a strong focus on student success and learning. The institution is proud of its rigorous academic programs, strategic partnerships, and active civic engagement. Its 25,000 students form a diverse and multicultural community within seven academic colleges. ODU’s programs are offered on the main campus, at higher education centers in the region, and through a high quality and growing distance learning program.

Reporting to the Associate Vice President for Enrollment Management in the division of Student Engagement & Enrollment Services (SEES), the University Registrar oversees a significant portfolio of responsibilities with a focus on supporting student success, supporting the academic enterprise, and supporting the overall mission of the University. The University Registrar manages a complex organization overseeing all operational, financial, personnel, policy, and information technologies within the office and, as a key leader within the division, the University Registrar analyzes and interprets data to shape institutional discussions, trends, policies, processes, and strategic practices. The University Registrar provides leadership and oversight to all aspects of the office of the Registrar including data integrity, operational efficiency, registration, both course scheduling and classroom scheduling, veteran’s benefits eligibility, all student records, athletic eligibility for an NCAA Division I program, grade processing, University degree requirements, degree audit, student information systems, and graduation.

The University Registrar serves as the FERPA compliance expert and student academic data custodian, ensures the management, maintenance, and integrity of student records, and serves on critical University committees to provide expertise regarding compliance, records, and curricular issues for students, faculty, staff, and other constituents. The University Registrar is expected to be a leading partner in the continued development and maintenance of the student data infrastructure including insuring secure administrative systems, accurate reporting of student information data, and the Registrar plays a central role in the development and implementation of University academic and administrative policies affecting students and courses. The University Registrar leads a staff of 23 and manages a $1.6 million budget.

Minimum qualifications include a master’s degree and several years of progressively responsible experience in a comprehensive registrar’s office or closely related academic services area. The successful candidate will demonstrate strong experience with enterprise and student information systems; the ability to apply technology to processes and procedures to create efficiencies; and knowledge of a registrar’s office professional standards including federal and state laws as applied to student records and FERPA. It will be important for the University Registrar to exhibit familiarity with policy issues, system evaluations, change processes, curriculum delivery systems, and best practices for designing efficient technology based structures to support student success. A collaborative style, strong interpersonal and team development skills, excellent judgment, decision-making, and critical thinking and analytical abilities—with sophisticated project management proficiencies—will be necessary skills for the new University Registrar.

Review of applications will begin October 9, 2017 and will continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at www.spelmanandjohnson.com/open-positions. Nominations for this position may be emailed to Ellen Heffernan at eth@spelmanjohnson.com. Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Spelman Johnson
Old Dominion University – University Registrar
Ellen Heffernan, Partner

Visit the Old Dominion University website at www.odu.edu

Old Dominion University is an equal opportunity, affirmative action institution and requires compliance with the Immigration Reform and Control Act of 1986.

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