Sierra Community College District — Promise Supervisor, Categorical Promise Grant Funding

Categorical Promise Grant Funding
Sierra Community College District

Under general direction of a Dean of Student Services, supervises, assigns, and provides services related to the Sierra College Promise, including, but not limited to, planning and implementing Promise enrollment services with college K-12 partners, supervising program activities, staff, and volunteers, assuring compliance with applicable federal and state laws and regulations and District and College policies, and performing the more technical and complex tasks relative to assigned areas of responsibility.

Candidates must submit a Sierra College Online Application

(916) 660-7105 /

DEADLINE: Applications must be received by the Sierra College Human Resources Department no later than TUESDAY, JULY 11th, 2017. LATE OR INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. Cover letters, letters of reference and resumes are not required but may be included if applicant so desires.

Candidates may scan & attach paper copies of official transcripts. Please do not have official transcripts mailed to the Sierra College Human Resources Department.

Transcript Clarification:
Do not mail or email transcripts to the Sierra College Human Resources Department. You may open sealed transcripts, scan & attach the transcripts to your application in a Word/JPG/PDF file. The degree, major and awarded date must be visible on the transcripts.

Employment for a qualified candidate in this position is dependent on the Promise Grant funding level and District financial position at time of appointment.

Travel expenses borne by the candidate.

Persons with questions regarding reasonable accommodation of physical and other disabilities should contact The Sierra College Human Resources Department at 660-7106.

Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department.

*Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.

Sierra College is located off Rocklin Road and El Don Drive. As you travel up Freeway 80 East towards Reno, turn right at the Rocklin Road exit. If you are traveling west towards Sacramento, turn left and go under the freeway. The college is approximately 1/4 mile from the freeway on the left.

Sierra College is an equal employment opportunity employer with a strong commitment to the achievement of diversity among its faculty, staff and students. In that spirit, we are particularly interested in receiving applications to develop a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the district provides an inclusive educational and employment environment.

Salary & Benefit Information:
Supervisory salary of $73,016.93 per year with annual step increases. The District offers a very competitive benefits package, which includes health & welfare as well as income protection, including retirement through either CalSTRS or CalPERS. Twenty-two (22) days of vacation and twelve (12) days of sick leave are provided annually. Employment conditions (salary, work days and benefits) are subject to change per the collective bargaining agreement.

Representative Duties – The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Lead and support the development, design, and delivery of Promise initiatives, ensuring that goals and objectives are aligned with the Sierra Promise’s Strategic Plan; provide for quality assurance monitoring of all the Sierra Promise efforts, assuring correction of deficiencies and continual improvement in services.
  2. Maintain a working knowledge of significant developments and trends in the educational fields including public and private K-12 and higher education; maintain participation and credibility in all Promise gatherings and professional development throughout the country; participate in program planning activities with the state, county, and other agencies, and serve as the Promise liaison with local businesses, community groups, and agencies. Lead and support the development, design, and delivery of student services for dual/concurrent enrollment students.
  3. Maintain official records and documents to ensure compliance with federal, state, and local regulations.
  4. Coordinate program planning and day-to-day activities and operations of Promise program; participates in the development of annual program plans, program requirements and the establishment of appropriate guidelines and processes.
  5. Ensure that the operations and activities are in conformance to and in compliance with federal and state guidelines and with District policies and procedures.
  6. Ensure the validity of student eligibility for Sierra Promise with supporting documentation of financial and educational criteria for operational program reviews.
  7. Assists with the administration of the program budgets; monitors and controls expenditures; prepares and submits required state, federal and institutional fiscal and accounting reports.
  8. Develop Promise enrollment efforts in local high schools and within the community; coordinate with Outreach, Financial Aid, SSSP, Career Connections, and Admissions & Records activities. Communicate regularly with program staff about program goals and guidelines.
  9. Ensure that job descriptions are developed, regular performance evaluations are implemented, and that sound human resource practices are followed; participates in the selection of classified staff; supervises classified staff and student help; provides and/or coordinates staff training; works with employees to correct deficiencies; provides employee feedback and evaluation.
  10. Compile and analyze data; coordinates the preparation of reports for applicable agencies.
  11. Coordinate priority registration for Promise students as defined by Title 5 regulations and priority registration as defined by District policy.
  12. Create and submit grant proposals within District guidelines.
  13. Resolve issues, provide reports, and ensure program objectives and policies are properly implemented.
  14. Assist with the coordination and planning of classified staff yearly and daily schedules for the purpose of ensuring appropriate coverage; identify resource needs and make recommendations to allocate resources accordingly.
  15. Under direction, implements short and long-term student equity program plans for students including, but not limited to, enrollment efforts for general, special populations and historically underrepresented students; makes recommendations for changes and improvements.
  16. Coordinate and collaborate with the Marketing department to develop, publish and disseminate Promise marketing materials such as web and portal content, social media, informational publications, press releases and correspondences, and other technology mediums.
  17. Represents the college and Sierra Promise at conferences, workshops, and special events.
  18. Performs related duties as assigned.


QUALIFICATIONS – The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

  • Objectives of Promise, SSSP, and Student Equity initiatives.
  • Strategies and methods in strategic enrollment management, outreach, recruitment, and onboarding.
  • Principles and procedures used in California community college programs including, but not limited to access, orientation, assessment, counseling/advising, academic standing, follow-up, and research/evaluation.
  • California higher education policies, procedures, and practices.
  • California K-12 policies, procedures, and practices.
  • Management Information System (MIS) reporting requirements
  • Principles and practices of success strategies for historically underrepresented populations.
  • Methods and techniques of marketing for a community college.
  • Principles of supervision, training, and performance evaluation.
  • Basic principles and practices of budget preparation and administration.
  • Principles and procedures of record keeping.
  • Principles of business letter writing and basic report preparation.
  • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
  • Pertinent federal, state, and local laws, codes, and regulations.

Ability to:

  • Coordinate and direct student success programs for general and special population students.
  • Supervise, organize, and review the work of assigned staff involved in the outreach, in-reach and retention of community college students.
  • Select, train, and evaluate staff.
  • Recommend and implement goals, objectives, policies and procedures for providing student success and retention services.
  • Understand the organization and operation of the District and outside agencies as necessary to assume assigned responsibilities.
  • Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
  • Prepare reports.
  • Participate in the preparation and administration of assigned budgets.
  • Conduct presentations to prospective students and parents, community and professional groups.
  • Plan and organize work to meet changing priorities and deadlines.
  • Effectively represent the District to outside individuals and agencies to accomplish the goals and objectives of the areas of responsibility.
  • Work cooperatively with other departments, District staff, and outside agencies.
  • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, District staff, or other agencies on sensitive issues in area of responsibility.
  • Demonstrate an awareness and appreciation of the cultural diversity of the community.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines – Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Bachelor’s degree from an accredited college or university with major coursework in business administration, marketing, communications, education, social science, or related field..

Two years of increasingly responsible experience in outreach, recruitment, and onboarding, or other directly related work experience, preferably in an institution of higher education.