Harvard University — Assistant Director, FAS Academic & Development Coordination

Summary:
As a member of the FAS ADC team, this full-time, exempt position reports to the Associate Director, FAS ADC. The ADC department is responsible for donor and faculty engagement strategies and matching donor interests with Harvard content to ensure impactful philanthropy and positive donor experiences.

The position serves as a principal point of contact to FAS faculty and administrative leaders who participate in FAS development activity. S/he is responsible for communication, coordination, travel planning, briefing, and follow-up with faculty and administrators related to their involvement with FAS development.

In concert with the Associate Director, this position contributes to high-level strategy and planning for senior administrator and faculty leader activity, working to ensure that donor engagement strategies are developed and implemented in ways that will advance the fundraising priorities of the FAS, University, and Campaign.

S/he advises development staff on appropriate faculty/administrators for development activity – ranging from individual prospect/donor meetings to small- and large-scale events – and is responsible for event program-planning and coordination of on- and off-campus faculty programming for development purposes. S/he coordinates with FAS development colleagues and academic leaders to identify and vet newer faculty for participation in development programming.

This position coordinates information flow and decision-making processes, including collaboration with colleagues across FAS Development, in the University Development Office and the Harvard Alumni Association, and in Harvard academic offices. S/he coordinates and communicates with fundraisers on event and donor engagement strategies.

In addition to Harvard alumni and friends, this client-service position routinely interacts with administrators, faculty, and staff. This position includes administrative and research duties, and may include other related responsibilities and projects as determined by supervisor.

DUTIES AND RESPONSIBILITIES
1. Serves as a principal point of contact to FAS faculty and administrative leaders who participate in FAS development activity. Identifies and recruits faculty and administrators to participate in development events and meetings and manages speaker/academic programming and content for a range of development-focused events.
2. Coordinates briefing process (in person meetings and written briefings) for faculty/administrators and follow-up with and/acknowledgement to speakers.
3. Creates and manages detailed itineraries for faculty and administrator trips that include development events and/or prospect visits. Writes, coordinates, and directs distribution of event and prospect meeting briefings.
4. Works with Associate Director, Assistant Director, and frontline regional directors to establish, prioritize, and implement prospect pipelines for select academic and administrative leaders in key cities. Works closely with frontline staff to organize faculty and/or administrator meetings for individual donor visits on and off campus.
5. With the Associate Director, contributes to high-level strategy and planning for senior administrator and faculty leader activity, to ensure that engagement strategies are developed and implemented in ways that will advance the fundraising priorities of the FAS, University, and Campaign.
6. Coordinates with FAS development colleagues and academic leaders to identify and vet newer faculty for participation in development programming.
7. Coordinates information flow and decision-making processes, including collaboration with colleagues across FAS Development, in the University Development Office and the Harvard Alumni Association, and in Harvard academic offices. Identifies and coordinates opportunities for collaboration within FAS Development and communicates with fundraisers on event and donor engagement strategies.
8. In addition to Harvard alumni and friends, this client-service position routinely interacts with administrators, faculty, and staff. Cultivates favorable working relationships with institutional and external constituencies. Provides highest level of client service.
9. Attends planning meetings, training sessions, conferences, and workshops as necessary.
10. Handles various research and administrative duties (e.g. arranging meetings, answering phones, maintaining files, entering data).
11. The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Basic Qualifications

Bachelor’s degree at an accredited university with a minimum of four years of experience in planning and coordinating donor, prospect and/or alumni engagement activity; Occasional travel and additional evening and weekend hours may be required.

Additional Qualifications

  • Experience in a fundraising and/or academic environment preferred;
  • Must have experience in project management in a fast-paced environment;
  • Must be highly organized, detail-oriented, and have strong interpersonal and communication (speaking and writing) skills;
  • Ability to establish and promote good working relationships with alumni, colleagues, faculty, administrators, and students;
  • Must be a professional, proactive, creative, collaborative, conscientious, and results-oriented individual;
  • Should have ability to think strategically and conceptually, and display sound judgment;
  • ust be energetic, motivated to learn and open to change;
  • Must be flexible and able to handle multiple tasks accurately under deadline pressure. Proven ability working in a complex organization and making informed decisions in the context of strategic organizational goals and policies;
  • • Must be able to work independently and take initiative;
  • • Must have ability to handle confidential materials with discretion;
  • • Solid computer skills in a PC environment, knowledge of Microsoft Office with the capability to master new software applications and technologies, including database management.

PI97966006

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