University of Denver — Administrative Assistant, Graduate School of Social Work

The Graduate School of Social Work (GSSW) aspires to be among the finest graduate schools of social work in the country. GSSW currently has a competitive PhD program and offers a Masters of Social Work degree at three campuses in Denver, Durango and Glenwood Springs. In addition, GSSW is in the process of developing a MSW program to be delivered completely online. The GSSW is a vibrant center for intellectual development, a leader in promoting diverse communities, and an advocate for an integrated and inclusive model of social work, all within a facility that supports the best educational practices. Our faculty, staff and students are committed to excellence in teaching, scholarship, community leadership and service. Our mission is to foster social responsibility regarding social and economic justice, quality of life and multicultural communities, based on equality for all people.

Position Summary
The Administrative Assistant for the Field Education Program performs duties under the direction and supervision of the GSSW Field Education Program Administrator. This is a full time position in the field office which performs a wide variety of tasks involved in the day to day functioning of the field office, as well as the many systems and processes involved in the management of over 450 students in field internships with hundreds of agencies. This requires much flexibility, strong communication skills, the ability to think and act independently, and the ability to tend to a great deal of details in an accurate and timely manner. The front line contact with community members, students and agencies also requires strong interpersonal skills.

Essential Functions
Field Program Management

  • Provide “front-line” support by phone and in person for the GSSW Field Education Program Office.
  • Answer general field practicum-related questions from students, agencies, field supervisors, field liaisons, faculty and staff.
  • Maintain the field agency, field instructor, field liaison and student placement information utilizing the GSSW Internships Agency Database, DU’s Assessment website, Qualtrics survey tool, Doc-U-Sign, and the agency list serve to provide accurate, current information.
  • Assist with coordination, set-up, and completion of all field-related events.
  • Manage the submission of quarterly student field evaluations utilizing the new “Assessment” platform developed by OTL.
  • Distribute and track receipt of all forms such as student placement confirmation forms, quarterly evaluation forms, liaison reporting forms and new agency paperwork.
  • Assist with scheduling meetings between Field Coordinators and students regarding internship search process.
    Complete cyclical projects for the Field Education Program Administrator/Field Department as needed.

Communications

  • Develop and maintain monthly e-newsletters, and develop and prepare invitations and other outreach materials.
  • Communicate field education program events, policies, and procedures to students, agencies, field supervisors, field liaisons, faculty and staff.
  • Develop and maintain communication processes and program materials for community contacts.
  • Assist with maintaining the departmental email account, responding to inquiries, or forwarding emails to the appropriate departmental colleague.
  • Maintain the Field Program Portfolio page, and post appropriate information to new and current students using Facebook.
  • Draft and distribute meeting notes for the Field Liaison and Field Advisory Board Meetings.

Knowledge, Skills, and Abilities

  • Strong interpersonal skills.
  • Ability to be flexible.
  • Attention to high degree of details, accuracy in work, and ability to multi task and meet deadlines.
  • Ability to problem solve with multiple variables.
  • Ability to prioritize and work independently.
  • Ability to use clear, concise thinking.
  • Excellent public relations and communication skills in person and by phone.
  • Demonstrated ability to work effectively with diverse communities.
  • Computer competency in Microsoft Office Suite including, but not limited to, Word, Excel, and Outlook.
  • Ability to quickly learn program related systems such as Banner and Qualtrics.

Required Qualifications

  • Bachelor’s degree from four-year college or university.
  • Two (2) years related experience.

Work Schedule
Monday – Friday with some late afternoons and/or early evenings required.

Special Instructions
Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please click New Resume/CV at the bottom of the page to begin application. If you have questions regarding this position please contact: Mandy Jameson – Mandy.Jameson@du.edu.


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